EA to Director
EA to Director
Posted on :
15-09-2024
Employer Active
1 Vacancy
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Job Description
Overview:
The Executive Assistant plays a critical role in providing highlevel support to executives by effectively managing their schedules facilitating communication and ensuring that administrative and organizational tasks are handled efficiently. This position is essential for maintaining smooth operations and enabling executives to focus on strategic initiatives.
Key Responsibilities:
- Manage and coordinate the executives calendar including scheduling meetings appointments and travel arrangements
- Act as a liaison between the executive and internal/external stakeholders fostering strong professional relationships
- Prepare minutes of meetings (MoM) and other documentation as needed ensuring accuracy and attention to detail
- Facilitate meetings and coordinate logistics including agenda preparation room setup and technology requirements
- Anticipate the executives needs and proactively handle requests and inquiries demonstrating exceptional time management skills
- Handle sensitive and confidential information with discretion and professionalism
- Conduct research and prepare reports or presentations for the executive contributing to informed decisionmaking
- Organize and prioritize incoming communications including emails phone calls and correspondence to ensure efficient response and followup
- Coordinate special projects and initiatives as assigned collaborating with various teams and departments
- Support the executive in managing workflows tracking action items and monitoring deadlines to ensure timely completion of tasks
- Participate in planning and organizing corporate events conferences and offsite meetings
- Serve as a source of knowledge and support for other administrative staff providing guidance and mentorship
- Contribute to process improvements and operational efficiency through proactive problemsolving and innovation
- Handle adhoc administrative and operational tasks as needed demonstrating flexibility and adaptability
- Consistently display leadership qualities and serve as a role model for effective communication professionalism and work ethic
Required Qualifications:
- Bachelors degree in Business Administration Management or a related field
- Proven experience in an executive support role preferably supporting Csuite executives Director Founder
- Demonstrated expertise in communication with internal and external stakeholders
- Exceptional time management skills with the ability to prioritize and juggle multiple tasks simultaneously
- Proficiency in preparing minutes of meetings (MoM) and other executivelevel documentation
- Strong facilitation skills with the ability to lead and coordinate effective meetings and events
- Advanced proficiency in office productivity tools including Microsoft Office suite and calendar management software
- Excellent verbal and written communication skills with a keen eye for detail and accuracy
- High level of discretion and ability to handle confidential information appropriately
- Ability to adapt to changing priorities and work effectively in a fastpaced dynamic environment
- Strong organizational and problemsolving abilities with a focus on delivering highquality results
- Proactive attitude and selfmotivation with a strong sense of ownership and accountability
- Ability to work collaboratively with diverse teams and demonstrate exceptional interpersonal skills
- Flexibility to work outside of standard business hours when necessary to support executive needs
- Experience in leading or mentoring other administrative staff is an advantage
To apply you can share your CV on
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Employment Type
Full Time
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