Office Manager

Job description

Responsible for day-to-day general administration of the office in Doha. Reporting to the regional COO, duties to include:
• Initial setup of the Doha office.
• General day-to-day management of the Doha office.
• Supports the COO MENA in administrating country governance and local regulatory requirements, procedures and protocols.
• In charge of all office administrative tasks, including contracts coordination, vendor management, and coordination with government counterparts. Coordinates diaries/management of trips/missions for visitors, setting up necessary meetings for both the Businesses and Support functions where needed. Additionally, supervises and coordinates vendors/contractors as required.
• Coordinating, arranging proper visa permits, and setting up meetings with counterparts according to their business profile.
• Assisting with local office budgeting, office expenses, and forecasting.
• Human Resources Management: assisting when required with staff onboarding, record keeping, and management of filings with the necessary ministry/labour office.
• Events management: Providing coordination and logistical support.

Qualifications:
• Good administration skills and high attention to detail.
• Strong written and oral communication skills.
• Excellent planning, prioritization, and problem-solving skills.
• Experience in balancing multiple tasks.
• High degree of proficiency in the Microsoft Office suite of applications.
• Project management experience would be desirable.
• Arabic speaker.

About The Company:

Hays is the leading global specialist recruiting group. We are the experts at recruiting qualified, professional, and skilled people worldwide.

Our Middle East office was founded in December 2005, headquartered in Dubai UAE. We deal with clients in the UAE, Qatar, Oman, Bahrain, Saudi Arabia, and other key areas in the region. Our consultants' sector-specific knowledge and unique understanding of the local market allow us to offer an exceptional level of service across all divisions.

We currently recruit for roles in the following sectors: Accounting & Finance, Architecture, Banking, Construction & Property, Engineering, Healthcare, Human Resources, Information Technology, Logistics, Legal, Office Support, Oil & Gas, Pharma, Supply Chain & Procurement, and Sales & Marketing.

As part of our continuing expansion, we have opened an office in Abu Dhabi to further assist with our client needs across the region.