Office istant
Office istant
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Job Description
Overview
Key responsibilities
- Performing general office clerk duties and errands.
- Assisting in organizing office activities and events.
- Maintaining office supply inventory and placing orders when necessary.
- Answering and directing phone calls taking messages as needed.
- Managing the filing system and recordkeeping.
- Supporting other teams with various administrative tasks.
- Handling incoming and outgoing correspondence and emails.
- Assisting in the preparation of regularly scheduled reports.
- Coordinating with vendors suppliers and service providers.
- Assisting in the onboarding process for new employees.
- Ensuring office equipment is properly maintained and serviced.
- Assisting in making travel arrangements and scheduling appointments.
- Assisting in the planning and organizing of office events and meetings.
- Managing and updating office databases and contact lists.
- Assisting in resolving any administrative problems.
Required qualifications
- High school diploma or equivalent qualification.
- Prior experience as an office assistant or in a related role.
- Proficient in MS Office and other office productivity tools.
- Excellent organizational and time management skills.
- Strong verbal and written communication abilities.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and problemsolving skills.
- Basic understanding of office equipment and computer systems.
- Ability to work independently as well as part of a team.
- Strong interpersonal and customer service skills.
- Familiarity with basic office procedures and protocols.
- Knowledge of maintaining confidentiality in all aspects of work.
- Ability to handle sensitive information with integrity and discretion.
- Flexibility and adaptability to handle various tasks efficiently.
- Basic knowledge of administrative and clerical procedures.
database management,confidentiality maintenance,written communication,office equipment maintenance,teamwork,organizational skills,phone handling,interpersonal skills,office supply inventory,computer skills,communication,flexibility,independence,travel arrangements,customer service,ms office proficiency,administrative support,clerical procedures,office clerk duties,organization,onboarding process,attention to detail,time management,verbal communication,multitasking ability,problem-solving,scheduling appointments,record-keeping,multitasking,vendor coordination
Employment Type
Full Time
