Secretary
Posted on :
04-09-2024
Employer Active
1 Vacancy
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Job Description
Administrative Support:
- Manage and maintain the CEOs calendar including scheduling and coordinating meetings appointments and travel arrangements.
- Prepare and edit correspondence communications presentations and other documents.
- Handle incoming and outgoing correspondence including emails memos letters and packages.
- Organize and maintain files records and reports.
Meeting Coordination:
- Prepare agendas documents and presentations for meetings.
- Attend meetings and take minutes as needed; distribute minutes to relevant parties.
- Ensure followup on action items from meetings.
Communication Management:
- Serve as the first point of contact for the CEO screening calls emails and visitors.
- Liaise with internal staff at all levels and external contacts such as board members clients and vendors.
Travel Coordination:
- Arrange travel plans itineraries and accommodation for the CEO.
- Prepare travel expense reports and handle reimbursement processes.
Project Assistance:
- Assist the CEO with research data analysis and preparation of reports as needed.
- Manage special projects as directed by the CEO.
Office Management:
- Ensure the CEOs office is organized and equipped with necessary supplies.
- Handle confidential information with discretion and maintain a high level of integrity.
Event Planning:
- Coordinate and organize company events executive meetings and functions as required.
- Handle logistics such as venue booking catering and guest invitations.
Other Duties:
- Perform additional administrative duties as assigned by the CEO.
- Assist with personal tasks and errands as needed.
Requirements
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Ability to handle sensitive information with discretion.
- Strong problemsolving skills and attention to detail.
- Ability to work independently and as part of a team.
Employment Type
Full Time
Key Skills
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