Administrative istant

About us:

Bizz Link Text is a team of passionate marketing professionals dedicated to transforming the way brands communicate with their audience. We combine creativity strategic thinking and the latest marketing technologies to create campaigns that stand out in the crowded marketplace. Our diverse team brings together expertise from various fields ensuring a wellrounded approach to every project.

Job Title: Administrative Assistant

Location: Santa Ana CA

Department: Office

Job Type: FullTime

Job Summary:

The Administrative Assistant will provide comprehensive administrative support to the Bizz Link Text team. This role requires a proactive individual with excellent organizational skills attention to detail and the ability to manage multiple tasks in a fastpaced environment. The Administrative Assistant will be responsible for ensuring the smooth and efficient operation of daytoday activities including handling communications scheduling document preparation and maintaining office systems.

Key Responsibilities:

• Office Management: Maintain a wellorganized office environment by managing office supplies coordinating maintenance of office equipment and ensuring a clean and professional workspace.

• Scheduling & Calendar Management: Coordinate and manage schedules appointments and meetings for team members including booking meeting rooms and arranging necessary logistics.

• Communication: Serve as the primary point of contact for internal and external communications including answering phone calls responding to emails and managing incoming and outgoing mail.

• Travel Arrangements: Coordinate travel arrangements including booking flights hotels and transportation for team members.

• Meeting Support: Assist in the preparation of meeting agendas materials and minutes; ensure followup on action items.

• Project Assistance: Provide support for special projects and initiatives as needed including research data collection and reporting.

• Customer Service: Provide excellent customer service to clients visitors and team members ensuring inquiries are handled promptly and professionally.

Qualifications:

• High school diploma or equivalent; an associate's or bachelor's degree in business administration or a related field is preferred.

• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Attention to detail and problemsolving skills
• Ability to work independently and as part of a team
• Strong interpersonal skills with a customer serviceoriented mindset