Executive and Personal istant ANapthali082024

Scale-X Solutions

Posted on : 29-08-2024

Employer Active

1 Vacancy

Job Alert

You will be updated with latest job alerts via email

Valid email field required

Send jobs

Send me jobs like this

Job Alert

You will be updated with latest job alerts via email

Valid email field required

Send jobs

Jobs by Experience

1-3years

Job Location

Pasibi West - Philippines

Monthly Salary

Not Disclosed

Salary Not Disclosed

Vacancy

1 Vacancy

Posted on : 29-08-2024

Job Description

This is a remote position.

Job Overview:

We are seeking a proactive and detailoriented Executive Assistant (EA) to provide comprehensive support to our executive team. The ideal candidate will excel in managing administrative tasks coordinating schedules and ensuring smooth communication across various departments. Additionally the EA will be responsible for monitoring and chasing outstanding invoices to maintain accurate financial records.

Key Responsibilities:

1. Administrative Support:

Manage and organize the executives calendar including scheduling meetings appointments and travel arrangements.

Prepare and edit correspondence communications presentations and other documents.

Handle confidential information with discretion and ensure that all communications are properly documented and filed.

2. Invoice Management:

Monitor outstanding invoices and follow up with clients or vendors to ensure timely payment.

Communicate with the finance department to provide updates on payment status and resolve any discrepancies.

Maintain accurate records of all invoices and payment statuses.

3. Coordination and Communication:

Serve as a liaison between the executive and internal/external stakeholders ensuring effective communication and prompt responses.

Coordinate and facilitate meetings including preparing agendas taking minutes and distributing followup action items.

Assist in the preparation of reports presentations and other documentation for meetings and events.

4. Project Management:

Assist in managing various projects ensuring that deadlines are met and tasks are completed efficiently.

Track progress on key initiatives and provide regular updates to the executive.

Requirements

Qualifications:

Proven experience as an Executive Assistant or in a similar administrative role.

Strong organizational skills with the ability to multitask and prioritize effectively.

Excellent written and verbal communication skills.

Proficiency in MS Office Suite (Word Excel PowerPoint Outlook) and familiarity with invoicing software or tools.

Ability to handle sensitive information with a high degree of confidentiality.

Strong problemsolving skills and attention to detail.

Ability to work independently and as part of a team.

Preferred Qualifications:

Experience in chasing invoices or working closely with finance departments.

Familiarity with specific invoicing software or tools your company uses e.g. QuickBooks Xero.

Knowledge of project management tools like Asana Trello or similar platforms.

Qualifications: Proven experience as an Executive Assistant or in a similar administrative role. Strong organizational skills with the ability to multitask and prioritize effectively. Excellent written and verbal communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with invoicing software or tools. Ability to handle sensitive information with a high degree of confidentiality. Strong problem-solving skills and attention to detail. Ability to work independently and as part of a team. Preferred Qualifications: Experience in chasing invoices or working closely with finance departments. Familiarity with [specific invoicing software or tools your company uses, e.g., QuickBooks, Xero]. Knowledge of project management tools like Asana, Trello, or similar platforms.

Employment Type

Full Time

Company Industry

Key Skills

Apply Now

About Company

Scale-X Solutions

Report This Job

Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.

Free AI Resume Review

Get Hired 3x Faster with free, confidential review from Ai resume review service.

Order Now

Resume, LinkedIn, Cover Letter

Elevate your professional profile with expertly crafted documents including your resume, LinkedIn profile, cover letter.

Start Now

Dr.Job AutoApply

3X your job search with AutoApply's AI for faster dream job results.

Learn More

Reverse Recruiting

Never apply for a job again. We apply and track jobs for you to find your perfect match.

Executive and Personal istant ANapthali082024

Scale-X Solutions

Job Description

Requirements

Employment Type

Company Industry

Key Skills

About Company

Similar Jobs

Occupational Medicine Physician

Administrative Assistant And Cashier - 8 Spatial Davao

Executive Personal Assistant

Health And Wellness Associate

Administrative Personal Assistant

LatAm and PH BookkeeperAccountant - 9475

Assistant Finance and Distribution Manager - Pharmaceutical

Inside Sales Executive