Estate Manager
Estate Manager
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Job Description
Estate Manager
The vacancy exists in Cape Town: Century City for an Estate Manager. The Estate Manager will be responsible for the daytoday effective management of client estates. Overseeing outsourced service providers and contractors; and liaising with Trustees and owners/residents.
The ideal candidate will be responsible for the below Key Performance Areas:
Site Inspection
- Cleanliness of entrances guardhouses offices storerooms staff facilities refuse areas garden areas pathways and driveways
- Maintenance and servicing of buildings grounds movable and immovable common property
- Maintaining filed records of contracts work carried out and a record for all service and maintenance visits
- Ensuring quotes are received from reputable service providers for approval by scheme executives
- Ensuring payments to service providers are made and made only upon satisfactory completion of works
Supervision:
- Supervision of contractors and ensuring that all body corporate employees are present and carrying out their duties
Monitoring estate security operations:
- Ensuring security guards are performing duties as per the service level agreement held with the security company
- Ensuring security systems including electric fencing CCTV and access control systems are fully operational
- Liaising promptly with security guarding and systems providers as and when problems arise
- Coordinating submission of access and movement control forms for new residents sending new residents an information pack and updating communications databases and intercom systems accordingly
Administration:
- Maintaining a current record of all owners and tenants
- Sending email and SMS communications to all owners/residents regarding important matters impacting the scheme
- Enforcement of the schemes Conduct Rules
- Responding to and acting upon complaints or concerns received from owners/residents
- Attending meetings of the board of the Scheme Executives and preparation of agendas and compilation of minutes for such meetings
Experience Expectations and Skills required:
- Strategic thinking Always required
- Analysis and problemsolving skills Always required
- Judgement and decisionmaking skills Always required
- Agility Always required
- Managing conflict Always required
- Planning and organizing (Administrative skills) Always required
- Detail and quality focus Often required
- Communication skills Vital to the role
- Numerical skills Often required
- Reasoning skills Always required
- Ability to build and maintain relationships Vital to the role
The ideal candidate should:
in his mid or late 30s. Should we find someone in their early 40s with the necessary knowledge and property industry experience we would consider them.
ideally be male
have Sectional Title Management knowledge (it is not a strict requirement).
Remote Work :
No
Employment Type
Full Time
