Accounts Payable Specialist

Job Description:

We are seeking a detailoriented and experienced Accounts Payable Specialist to join our finance team. The successful candidate will be responsible for managing all aspects of the accounts payable process ensuring timely and accurate payment of invoices maintaining vendor relationships and supporting the financial stability of the organization.

Key Responsibilities:

• Invoice Processing: Receive review and verify invoices for accuracy and appropriate approvals. Code invoices according to the chart of accounts and enter them into the accounting system.
• Vendor Management: Maintain and update vendor files including W9 forms and payment terms. Respond to vendor inquiries and resolve any discrepancies in a timely manner.
• Payment Processing: Prepare and process electronic transfers ACH payments and check runs. Ensure payments are made within the agreed terms and reconcile payment batches.
• Reconciliation: Perform monthly reconciliations of vendor accounts statements and aging reports. Investigate and resolve any discrepancies or issues related to payments.
• Expense Reporting: Review and process employee expense reports ensuring compliance with company policies and accurate coding in the accounting system.
• Audit Support: Assist with internal and external audits by providing necessary documentation and explanations related to accounts payable transactions.
• Process Improvement: Identify opportunities to improve the accounts payable process including automation efficiency and accuracy. Implement best practices and streamline workflows.
• Compliance: Ensure compliance with company policies procedures and applicable regulations including sales tax and 1099 reporting.
• Team Collaboration: Work closely with the finance team and other departments to ensure smooth financial operations and accurate financial reporting.

Qualifications:

• Education: Bachelors degree in Accounting Finance or a related field preferred. Experience in manufacture construction or agriculture is preferred.
• Experience: Minimum of 3 years of accounts payable experience in a corporate environment. Experience with QuickBooks Sage SAP Famous etc. is a plus.
• Skills: Strong understanding of accounting principles and accounts payable processes. Proficient in Microsoft Office Suite especially Excel. Excellent communication organizational and problemsolving skills.
• Attention to Detail: High level of accuracy and attention to detail in processing and reviewing financial transactions.
• Time Management: Ability to manage multiple priorities and meet deadlines in a fastpaced environment.
• Team Player: Ability to work collaboratively within a team and communicate effectively with all levels of the organization.

Remote Work :

No