INTERNSHIP Office Assistant - Hybrid

Overview:

Key Responsibilities:

• Manage incoming and outgoing correspondence including emails phone calls and mail
• Assist in organizing and scheduling meetings appointments and travel arrangements
• Maintain and update physical and digital filing systems
• Support the creation and distribution of internal communications such as memos and newsletters
• Handle basic bookkeeping tasks such as managing invoices and expense reports
• Monitor office supplies and place orders when necessary
• Assist with event planning and coordination
• Perform receptionist duties including greeting and directing visitors
• Conduct basic research and data analysis as needed
• Assist in the onboarding process for new employees
• Collaborate with other departments to ensure smooth operations
• Manage and update social media accounts and company website
• Provide general administrative support to staff
• Assist in the preparation of regularly scheduled reports
• Handle sensitive information in a confidential manner

Required Qualifications:

• High school diploma or equivalent
• Prior experience in an office administration or assistant role
• Proficiency in MS Office (Word Excel Outlook PowerPoint)
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Ability to multitask and prioritize tasks effectively
• Detailoriented with a high level of accuracy
• Basic knowledge of bookkeeping and recordkeeping
• Ability to maintain confidentiality and handle sensitive information
• Experience with office equipment such as printers and fax machines
• Knowledge of social media management tools is a plus
• Customer serviceoriented mindset
• Ability to work independently and as part of a team
• Familiarity with basic research and data analysis techniques
• Flexibility to adapt to changing work environments including both inoffice and remote work

organizational skills,communication skills,time management,customer service