Compliance Data Entry Specialist

• Accurately enter and update compliancerelated data including contractor certifications licenses safety records and other regulatory documents into the organization s database.
• Ensure all compliance data is current complete and accurately reflects the status of each member s regulatory requirements.
• Regularly audit the database to identify and correct any discrepancies or outdated information.
• Monitor expiration dates for certifications licenses and other compliancerelated documents; notify members of upcoming renewals to ensure timely updates.
• Generate regular and adhoc reports on compliance status for internal use and for sharing with relevant stakeholders.
• Assist in the preparation of compliancerelated reports for the executive team and board of directors.
• Stay informed about industry regulations and standards ensuring that all compliance data reflects the most current requirements.
• Communicate with members to obtain necessary compliance documentation answer inquiries related to compliance and provide guidance on regulatory matters.
• Work closely with the compliance and regulatory team to ensure all members are adhering to the latest standards and regulations.
• Organize and maintain electronic and physical records of compliancerelated documents ensuring easy access and retrieval when needed.
• Implement best practices for document management to safeguard sensitive and confidential information.
• Assist in the development and maintenance of a digital filing system to streamline document storage and retrieval processes.
• Conduct quality checks on data entries to ensure accuracy and consistency across all records.
• Identify opportunities to improve data entry processes enhance data integrity and increase efficiency in compliance tracking.
• Collaborate with IT and other departments to optimize the use of compliance software and databases.
• Provide support to members by answering questions related to compliance data assisting with the submission of documents and helping them understand regulatory requirements.
• Act as a point of contact for members who need assistance with compliancerelated issues ensuring a high level of customer service.
• Work closely with the compliance legal and regulatory teams to ensure all data entry activities align with organizational goals and regulatory standards.
• Participate in team meetings provide input on compliance data management strategies and contribute to the overall success of the compliance department.

• Education: High school diploma or equivalent required; an associate s degree or certification in data management compliance or a related field is preferred.
• Experience: Minimum of 2 years of experience in data entry compliance or a related field preferably within the plumbing heating cooling or construction industry.
• Skills:
• Strong attention to detail and accuracy in data entry.
• Proficiency with data entry software compliance management systems and Microsoft Office Suite (especially Excel).
• Excellent organizational and timemanagement skills.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication skills both written and verbal.
• Ability to work independently and as part of a team in a fastpaced environment.

• Experience with industryspecific compliance requirements.
• Familiarity with the plumbing heating and cooling industries.
• Knowledge of state and federal regulatory standards related to the industry.

• Competitive salary and benefits package.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment.

compliance,management,data,skills,regulations