Executive Assistant

The Executive Assistant will provide comprehensive administrative support to the core management team ensuring smooth operations and efficient workflow. The ideal candidate will be a quick thinker highly professional and possess exceptional attention to detail. This role involves managing calendars coordinating meetings handling communications and performing various ad hoc tasks to support the teams needs.

Benefits:

• Competitive salary
• Strong support system
• Salary increase starting on your first year of employment (based on performance)
• Health benefit ($30/month)
• No computer activity monitoring
• Training materials for upskilling provided
• Paid holiday leaves (depending on the holidays that the client observes)
• Paid sick leaves (sick leave convertible to cash if perfect attendance)
• Paid planned leaves
• 13thmonth pay
• Allowance for SSS and Pagibig contribution ($20/month)

Key Responsibilities:

• Administrative Support: Provide daytoday administrative assistance to the management team including managing calendars scheduling meetings and organizing travel arrangements.
• Communication Management: Handle email and phone communications respond to inquiries on behalf of the management team and ensure timely followup on outstanding tasks.
• Document Preparation: Prepare and edit documents reports presentations and correspondence as needed.
• Meeting Coordination: Schedule coordinate and prepare agendas for meetings. Take detailed meeting minutes and distribute them to relevant stakeholders.
• Task Management: Assist in tracking and managing tasks for the management team to meet deadlines.
• Data Entry: Maintain accurate records and data entry into various systems and databases ensuring data integrity and confidentiality.
• Professionalism: Serve as a liaison between the management team and internal/external stakeholders maintaining high professionalism and discretion.
• Ad Hoc Tasks: Provide additional support on various projects and tasks as needed by the management team including research event planning and other duties as assigned.

Requirements & Qualifications:

• Experience: Proven experience as an Executive Assistant for at least 2 years preferably supporting senior management or executives.
• Experience: Previous experience in a fastpaced work environment.
• Skills: Strong organizational and multitasking skills with high attention to detail.
• Quick Thinker: Ability to think on your feet and solve problems efficiently.
• Communication: Excellent written and verbal communication skills with the ability to interact professionally with all levels of staff and clients.
• Proficiency: Advanced proficiency in Microsoft Office (Word Excel PowerPoint Outlook) and other relevant software.
• Professionalism: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Time Management: Strong time management skills with the ability to prioritize tasks and manage competing priorities effectively.
• Work Schedule: Amenable to work Monday through Friday 8 AM to 5 PM Pacific Standard Time (11 PM to 8 AM Philippine Time).

Preferred Qualifications:

• Education: Bachelors degree in Business Administration or a related field.
• Tools: Familiarity with project management tools and software is an advantage.

Job Type: Fulltime

Pay: Php35000.00 Php41000.00 per month

Remote Work :

No