Administrative and Logistics Assistant

1. General Project Administration:

• Receive and assist visitors to CASEVEGTI office.
  
• Schedule appointments and meetings with relevant stakeholders for project staff and partners
  
• Take notes during admin/staff meetings.
  
• Prepare correspondences and administrative documents.
  
• Keep list of CIFORICRAF stakeholders (donors partners policy makers) and update regularly
  
• Draft letters and reports respond to routine correspondence file necessary correspondence reports project files etc.
  
• Ensure proper filing and archiving of project documents.
  

2. Provide support in the organization of meetings/workshops/events/ Travels/Visits:

• Visit hotels and restaurants and update list of recommended services.
  
• Book meeting venue.
  
• Prepare invitations and follow up of confirmations.
  
• Prepare participants files.
  
• Coordinate overall logistics during the meeting.
  
• Provide support to communication officer in preparing communication material and media relationships.
  

3. Office/field supplies and asset management:

• Ensure the procurement and monitor usage of office and field supplies for the CASEVEGTI project.
  
• Manage assets of CASEVEGTI project
  
• Coordinate and control vehicle movement and fuel consumption record
  
• Ensure vehicle maintenance.
  
• Ensure a safe and healthy working environment.
  

4. Provide human resources support.

5. Other Responsibilities

• Identify and mitigate potential risks within own work area
  
• Take reasonable care of own occupational health and safety and that of others as obliged by CIFORICRAF s Occupational Health and Safety Policy and cooperate with CIFORICRAF in complying with requirements under any statutory health and safety provisions of relevant Country laws.
  
• Participate in Cameroon projects as may be required.
  
  
  

Requirements

• Bachelor in administration and 2 years relevant experience in similar job preferably in an international organization; or BTS/HND in administration and 5 years relevant experience
  
• Proficiency in French with good working knowledge in English.