Part-time Executive Assistant Bookkeeper - Virtual Assistant

This is a remote position.

Join our client s thriving physical therapy practice in Oklahoma where they pride themselves on fostering a positive fun and familyfriendly environment. They are committed to outstanding professionalism and continuous growth and learning. Virtual Rockstar is looking for a dedicated and detailoriented Executive Assistant/ Bookkeeper to support our client s administrative and financial operations.

We are seeking a parttime Executive Assistant/ Bookkeeper to manage essential bookkeeping tasks and assist with various administrative responsibilities. The ideal candidate will be a proactive and organized individual who can work independently and effectively in a virtual setting.

Responsibilities:

• Bookkeeping & Financial Management:
  

• Maintain and update a current expense breakdown of clinic expenditures by analyzing credit card statements.
  

• Manage and reconcile QuickBooks accounts to ensure accuracy and completeness.
  

• Handle the breakdown of cost centers for each clinic and assist with payroll processing using Ataraxis.
  

• Prepare financial reports and assist in budget preparation and expense management.
  

• Reconcile bank statements and financial records to ensure all transactions are accounted for.
  

• Administrative Support:
  

• Manage and organize statistics in our monthly system for reporting and analysis.
  

• Read and review resumes book interviews and manage online posting of job openings.
  

• Assist with general administrative tasks as needed.
  

Requirements

• Proven experience in bookkeeping and administrative support roles.
  

• Proficiency in QuickBooks and other financial software.
  

• Strong understanding of financial reporting expense management and payroll processing.
  

• Excellent organizational skills and attention to detail.
  

• Ability to work independently and manage multiple tasks effectively.
  

• Strong communication skills both written and verbal.
  

• Experience with resume screening and interview scheduling is a plus.
  

• Familiarity with Ataraxis or similar payroll systems is a plus.
  

Benefits

• Competitive salary commensurate with experience.
  

• Opportunities for professional development and growth.
  

• Work in a dynamic and supportive team environment.
  

• Make a meaningful impact by helping to build and strengthen families in the Philippines.