Executive Secretary
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Job Description
Manage the executive's calendar and schedule appointments, meetings, and conferences.
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Coordinate travel arrangements, including flight bookings, hotel accommodations, and transportation arrangements.
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Prepare and organize documents, reports, and presentations for meetings and presentations.
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Handle incoming and outgoing correspondence, including emails, letters, and phone calls, and prioritize them accordingly.
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Assist with personal tasks, such as managing personal finances, arranging personal appointments, and handling personal correspondence.
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Screen and direct phone calls and visitors, providing appropriate information or redirecting inquiries.
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Assist in preparing and reviewing expense reports, ensuring accuracy and adherence to company policies.
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Maintain confidential files and records, ensuring proper storage and retrieval.
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Conduct research and gather information on various topics as requested by the executive.
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Prepare meeting agendas, take minutes, and distribute action points to attendees.
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Liaise with internal departments, external stakeholders, and clients on behalf of the executive.
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Assist in organizing company events, conferences, and team-building activities.
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Handle ad-hoc administrative tasks, such as filing, photocopying, and organizing documents.
Employment Type
Full-time
