Procurement Administrator

About the Role

Providing administrative support to the procurement department for a given procurement section. Working under guidance from manager to help the procurement department meet end user requests in a timely and effective manner.

Operational:
• Perform administrative and supportive tasks (organize and store procurement documents, send documents to other departments, request for stationaries & pantry items, follow-up on issues with other departments/suppliers, preparation of memos. Etc.) within the procurement department, ensuring confidentiality and company policies are adhered to.
• Creation of purchase orders and blanket purchase agreements in a systematic manner ensuring compliance with policy, process, departmental responsibility matrix and DOA.
• Communicate purchase orders to suppliers and follow up with vendors ensuring the order is being processed in compliance with agreed KPIs.
• Develop relationships with key contacts and suppliers, working with them closely to solve any issues arising with orders ensuring on time delivery.
• Liaise with logistics department ensuring shipment of orders is undertaken in a timely manner.
• Prepare charts and compile regular reports for line manager and VP engineering to support vendor performance monitoring and evaluation and stakeholder feedback.
• Respond to queries and request for information and assistance, interpret and explain procurement procedures and policies to inquiries from internal and external stakeholders.
• File and update procurement department records necessary for compliance to audit requirements, up to date and accessible.
• Perform other tasks, at the request of senior team members to ensure the efficient and effective continuation of QAS operational activities.

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