Strategic Analyst

TERMS OF REFERENCE PROCUREMENT OF SERVICES

THE HOUSE OF INTEGRITY

STRATEGIC ANALYST

1. PROJECT DESCRIPTION

The HOUSE OF INTEGRITY (HI) is a 12 monthlong initial phase of the capacity development project funded by ULEAD with Europe Programme1 and implemented by RMTeam International LTD2 in Ukraine. The project is dedicated to supporting the Government of Ukraine (GoU) Local Authorities (Municipalities) and the Anti Officers network (ACOs). In particular the Ministry of Communities Territories and Infrastructure Development (Ministry) is the strategic partner for the project.

Overall Project Goal: Public Servants and Local SelfGovernance representatives develop and implement efficient policies especially in the sphere of recovery and reconstruction based on the principles of integrity and transparency and international anti standards. For this hybrid education opportunities research toolsets and the community of practice provided by the HOUSE OF INTEGRITY will serve as a supportive power.

Project SubObjectives:

1 HI real infrastructure development e.g. space for online and offline learning in Kyiv city;

2 Develop the educational system by means of the creation of an accessible bank of existing knowledge development opportunities as well as crafting new education services e.g. thematic courses and pieces of training;

3 Build and enhance the community of practice introducing crossregional and international bridges to support people knowledge sharing and overall success of integrity effort.

To contribute to the success of the described endeavours RMTeam is looking for a dedicated professional for the role of Strategic Analyst for a 3 monthslong contract with the possibility of extension. The role is parttime and predominantly Kyivbased with occasional travel to the regions of Ukraine.

2. FUNCTIONAL SCOPE OF THE ROLE

Under the guidance of RMTeam International corporate representative in Ukraine and in close cooperation with the ULEAD with Europe Programme the Analyst will be executing the following functions:

1 Support selected target hromadas on a rolling basis (local authorities municipalities active civil society) with strategic planning advisory depending on specific context and needs of these hromadas;

2 Ensure technical (methodological) component of strategic development sessions with target hromadas (i.e. RBM SystemsBased Planning other selected methods as appropriate);

3 Ensuring proper reporting and monitoring over the conducted activities with target hromadas contributing to the project logic frame (KPIs and priorities);

4 Provide operational support to the project team consuming no more than 20% of the business time on a monthly basis.

3. EXPECTED DELIVERABLES

In line with the functional scope of this assignment the following deliverables are expected:

• At least 10 hromadas received tailored strategic planning advisory aligned with their specific context and needs (local authorities municipalities active civil society);
  
• At least 5 strategic sessions are conducted with provided technical / methodological support for the target hromadas ensuring inclusiveness and innovative approach;
  
• On a monthly basis the proper reporting and monitoring over the conducted activities with target hromadas contributing to the project logic frame is ensured (KPIs and priorities);
  
• Not more than 20% of workload is dedicated to the operational support for the project team on a monthly basis.
  

The following provides a detailed description of expected persondays per every listed deliverable. These deliverables are established based on the information provided in the original call for expressions.

5. PROCUREMENT PROCEDURE

To submit a detailed proposal for this role please prepare a package of documents (in pdf format only) including the:

1 Most recent Curriculum Vitae (CV) highlighting qualifications required for the role;

2 Financial Offer based on the requested level of effort (section 10 of these Terms of Reference) for each deliverable in a format as provided below (Table 10A);

3 Two Reference Contacts of your previous supervisors / clients who would be ready to highlight your qualifications and skills necessary for this role in an arbitrary form;

4 Confirmation of your educational level (scans of diplomas relevant to this role);

5 Indicated start date of the delivery of services.

6. MONITORING/REPORTING REQUIREMENTS

The Analyst will work under the overall supervision of the Project Lead and RMTeam corporate representative. The payments shall be arranged in stages in accordance with the proposed payment scheme below and upon acceptance of the deliverables based on quality control and recommendations.

Upon completion of all tasks the Analyst shall submit a Final Report that includes a complete description of all the tasks performed and the outputs achieved. The Final report shall be submitted to RMTeam no later than 30 October 2024 or as indicated in the relevant contract.

All reports should be transmitted to RMTeam electronically (formats of docx xlsx pptx pdf or others specified in the Deliverables section above) on the electronic source or in the form of electronic communication with the attached final product in the Ukrainian and / or English languages. No report or document should be published or distributed to third parties without RMTeam approval.

RMTeam will be the main authority to control the quality of work results and assess the Analyst performance during the assignment. The Analyst shall comply with the RMTeam quality assurance system and provide the necessary inputs according to a preliminary determined schedule or as soon as possible (within a reasonable period of time).

In particular the payment schedule will be as follows:

Deliverable 1 40%

Deliverable 2 30%

Deliverable 3 10%

Deliverable 4 20%

7. EVALUATION CRITERIA

A twostage procedure is utilised in evaluating the proposals.

The price proposals will be opened only for submissions that have passed the minimum technical score of 51 points of the obtainable score of 70 points in the evaluation of the submitted profiles. At the First Stage the profile is evaluated on the basis of its responsiveness to the Terms of Reference (TOR) and as per below Evaluation Criteria.

At the Second Stage the Financial Offers of all offerors who have attained minimum 51% score (51 points) in the profile evaluation shall be reviewed.

The overall evaluation shall result from a cumulative analysis under which the profile and financial aspects will have preassigned weights on 70% and 30% of the overall score respectively.

The lowest cost financial offer (out of technically compliant) will be selected as a baseline and allocated the maximum number of points obtainable for the financial part (i.e. 30). All other financial offers will receive a number of points inversely proportional to their quoted price; e.g. 30 points x lowest price / quoted price.

The winning proposal shall be the one with the highest number of points after the points obtained in both profile and financial evaluations respectively are added up. The contract will be awarded to the bidder who had submitted the winning proposal.

Requirements

8. QUALIFICATIONS SKILLS AND EDUCATION

• University degree or equivalent in Public Policy Social Science Education or another relevant field is required;
  
• At least 2 years of confirmed experience in execution of capacity development services and professional educational programmes in Ukraine;
  
• Proven experience leading strategic planning and policy development components in previous professional roles;
  
• Proven analytical skills experience with qualitative and quantitative data collection tools;
  
• Proficient Ukrainian and strong knowledge of English (at least B2 level) language is required.
  

Benefits

9. FINANCIAL OFFER:

The Financial Offer shall specify the cost of professional services for the assignment the total amount and distribution in accordance with the abovementioned schedule of tranches. The recommended maximum amount of this assignment is EUR 8000.00 (eight thousand euro and zero eurocents).

Payments will be made in tranches as described in the section Requirements for monitoring/reporting .

The Financial Offer must provide a detailed cost breakdown for anticipated intellectual services and separate figures for each functional grouping or category. Any estimates for costreimbursable items such as travel accommodation security / insurance will be discussed and covered separately (therefore should not be a part of this Financial proposal). The cost of works will remain unchanged for the entire period of the contract.

9A. Cost Breakdown per Deliverables (Take this form for your Financial Offer)

10. IN CASE YOUR CANDIDACY IS SUCCESSFUL

We will cordially ask you to submit the Registration documents of the company / private entrepreneur (PE) including your national passport / ID the copy of the Certificate of the Taxpayer Registration (if applicable) and a Bank file highlighting the bank account details for your company / PE account in Ukrainian Hryvnia (UAH).

After the completion of the selection process the service contract will be awarded not later than in 3 business days from the moment of confirmation of the winning applicants availability.

The selected candidate will be offered a service contract with a competitive remuneration upon the provision of mentioned services / deliverables. The remuneration is a lump sum with payments linked to deliverables. Expected start date is August the 1st 2024.