Executive Assistant
Posted on :
22-11-2024
Employer Active
1 Vacancy
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Job Description
- The opportunity
We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business Services team. We keep our organization running strong by working to deliver exceptional service, supporting EY’s growth and profitability, in line with its vision of building a better working world.
Our EAs are driven administrative professionals who enjoy teaming with colleagues while striving to understand and anticipate needs to exceed expectations. On any given day, your key responsibilities may include:
Business support
Engagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process
Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools
Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars
Teaming
Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues
Skills And Attributes For Success
- Outstanding time management and organizational skills in a demanding fast-paced environment
- Proven ability to prioritize and meet multiple and/or unexpected deadlines
- Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution-oriented
- Agility and flexibility in response to changing priorities and needs with proactive follow-through
- Committed to contributing to a strong team culture to ensure success
- Develop and maintain relationships to efficiently leverage expertise
- Sound judgement regarding confidential and sensitive matters
- Ability to multi-task and learn quickly, while being adaptable to change
- Be an ambassador for new technology and processes, and be eager to engage in continuous learning and development
- To qualify for the role, you must have
- Post-secondary education and/or relevant experience
- Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools
- Excellent customer service and proven team player with strong written and oral communications skills
Employment Type
Full-time
Company Industry
Department / Functional Area
Key Skills
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