DOCUMENT CONTROLLER

Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures and plans.

Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy.

Follow-up with all the stakeholders to monitor and closure as per the schedule of due dates for drawings, specifications, software, technical manuals, and other documents.

Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint as per project requirements. This filing system allows management team to get an updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations review and approval.

Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.

Copy or scan materials; organize, maintain, and safeguard files and database.

Review and verify project documents for completeness, format, and compliance with contract requirements.

Submit project documentation to management team for their approval and transmit approved documents to customer.

Distribute documentation to the project team and customers for their review and comments.

Receive, distribute, and track comments received from customers.

Liaise with engineers, managers, customers, and other stakeholders to discuss the project, prepare documents, or modify contract schedules.

Liaise with document originators or engineer’s liaison personnel to resolve discrepancies and compiles required changes to documents.

Update changes of computerized or manual control records; release documents and notify the affected departments.

Provide support to other departments within the framework of the project e.g. assisting flow of company info.