Executive Assistant

The Executive Assistant role involves providing comprehensive administrative support to the CEO CFO and PM. Key responsibilities include managing phone calls scheduling meetings handling email correspondence coordinating lunches and organizing travel arrangements. The position requires excellent communication skills attention to detail and proficiency with various software tools.

Key Responsibilities:

• Provide seamless telephone coverage using the VOIP system ensuring all calls are answered screened and messages are accurately taken and distributed.
• Efficiently manage the calendars and emails of the CEO CFO and PM including scheduling meetings and sending calendar invites with Zoom/phone details.
• Ensure timely coordination of both inperson and virtual meetings with regular reminders for upcoming meetings and calls.
• Compose and respond to business correspondence maintaining a wellorganized inbox and ensuring timely responses to emails.
• Coordinate and order lunches for the CEO CFO and PM track costs and maintain accurate logs of lunch orders and receipts.
• Organize travel arrangements including booking flights and hotels and coordinating other travel needs for the CEO CFO and PM.
• Demonstrate responsiveness reliability and a high degree of professionalism in all interactions.
• Maintain confidentiality discretion and professionalism while effectively managing multiple priorities and tasks.
• Be open to taking on additional responsibilities as needed in the future.

Requirements and Qualifications:

• High degree of professionalism at all times
• Fluency in English with strong speaking reading and writing skills
• Excellent interpersonal skills both written and oral
• Responsiveness and reliability
• Ability to work independently and as a team player
• Selfstarter who is extremely organized and detailoriented with a strong commitment to accuracy
• Exceptional attention to detail and accuracy
• Ability to multitask and manage priorities effectively
• Ability to maintain a high level of confidentiality discretion and professionalism
• Good judgment and problemsolving skills
• Ability to remain calm under pressure
• Proficiency with Microsoft Word Excel PowerPoint Outlook Adobe and DocuSign
• Previous administrative finance or accounting experience and knowledge are a plus.