Operations Assistant

Work Hours : M F 8:00 AM to 5:00 PM PST/ 12am 9am PHT
Salary :US
Holidays : TBD

Responsibilities

• Provide a high level of service to all of our business units with focus on:
  • Speed of Service turning work around in a timely manner
  • Creating a HighQuality work product
  • Being Highly Responsive to internal customers
• Process and record deal data timely and accurately
• Compiles and distributes regular recurring reports for weekly update meetings Produces presentation materials with direction from management and/or team leads Maintains consistency with various company form documents
• Research lease agreements and tenant data to generate summary reports
• Maintains tenant design criteria manuals for each assigned property
• Tracks and monitors all delivery dates required by a lease
• Encode updates about tenants and leases received from Property Management and Leasing teams
• Check emails daily (manage personal inbox and administrative inboxes)
• Sales Data Entry and reporting
• COI Data Entry and reporting
• Edit Site Plans
• Perform other duties as assigned

Qualifications:

• Bachelor’s degree
• Minimum 2 years of experience in an administrative support or data compilation role
• Ability to communicate clearly and effectively both orally and in writing with different audiences
• Team player who is organized proactive and works well with others
• Comfortable working in a high growth organization with a sense of urgency
• Familiarity with commercial leasing language retail lease agreements and/or paralegal experience a PLUS
• Prior experience working U.S. hours and shifts
• Yardi familiarity a PLUS (property accounting software
• Residing in Metro Manila and Luzon (nearby) areas

• Microsoft Tools (excel PowerPoint word etc
• Google Suite
• Gmail
• Adobe illustrator