Administrative Assistant

Position Title: Administrative Assistant

Location: Phoenix AZ

Employment Type: FullTime

Job Summary:

We are seeking a detailoriented and proactive Administrative Assistant to join our team. The successful candidate will provide comprehensive administrative support ensuring the smooth operation of our office. This role involves a variety of tasks including managing communications scheduling appointments and handling office logistics.

Key Responsibilities:

• Communication Management:

  • Answer and direct phone calls emails and other correspondence.
  • Greet and assist visitors in a professional and friendly manner.

• Scheduling and Coordination:

  • Schedule and coordinate meetings appointments and travel arrangements.
  • Maintain and update calendars for team members.

• Document Preparation:

  • Prepare edit and format documents presentations and reports.
  • Handle confidential information with discretion.

• Office Management:

  • Order and maintain office supplies and equipment.
  • Ensure the office is clean organized and wellstocked.
  • Coordinate maintenance and repairs of office equipment.

• Record Keeping:

  • Maintain and update filing systems both electronic and physical.
  • Manage databases and ensure data accuracy.

• Support to Staff:

  • Provide administrative support to team members as needed.
  • Assist in the preparation and distribution of materials for meetings.

Qualifications:

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).

• Excellent written and verbal communication skills.

• Strong organizational and timemanagement skills.

• Ability to multitask and prioritize tasks effectively.

• Attention to detail and problemsolving skills.