Business Support Officer - Social Care

45 months contract with a Local Authority

Job Summary:

To provide a comprehensive range of highquality administrative support to ensure that the Business Support Team operates efficiently and effectively.

To operate and maintain administration and financial systems ensuring compliance with the departmental policies and procedures utilising the Department s purchasing and payments systems/procedures.

To create maintain and review all filling systems to ensure that they in accordance with the needs of the service including the management of archived files.

Key Duties/Accountabilities

To be responsible for the delivery of services within a Family Hub Locality to provide a coherent approach to the delivery of early help services across the Local Authority.

To provide a comprehensive range of highquality administrative support within the Directorate including arranging meetings minute taking (including safeguarding minutes) typing faxing scanning and photocopying.

To administer a range of meetings case meetings/groups and events checking relevant officer availability booking rooms sending invitations prepare and circulate agendas and papers provide and circulate minutes and monitor follow up actions as necessary.

To regularly input extract and monitor data/information within the relevant IT systems to ensure that records are up to date and accurate.

To assist the team in the compilation coordination collation and distribution of management data for the purposes of regular and adhoc reporting on all areas of the Business.

To efficiently & accurately sort and log all incoming mail (both internal and external) including scanning and distribution in accordance with procedures

Assist in the chasing progression and monitoring of correspondence complaints/member s enquiries and other queries to ensure all targets are met.

On behalf of Service receive personal visitors and telephone callers take messages in an efficient manner and redirect calls to the appropriate officer where necessary.

Essential Experience Required:

Previous experience in an administrative post and Minutetaking is essential.

Experience of relevant software packages e.g. databases Excel Word Outlook is essential.

of office procedures and administrative systems including procurement systems is essential.

Essential Qualification Required:

A good general standard of education written and good verbal skills is essential.

Additional information to note:

Working hours: 17.50 hours per week.

Enhanced DBS Check is Required for this role.

Enhanced check with Children & Adult s barred list is required for this role.

The role requires willingness to travel to various sites and locations across the borough.

The role requires willingness to work evenings and weekends and participate in office cover between 8:30am 5:30pm.

The role closes soon please apply ASAP.