Executive Secretary - AON

Company Overview:
Aon is a leading global professional services firm providing a broad range of risk retirement and health solutions. Our 50000 colleagues in 120 countries empower results for clients by using proprietary data and analytics to deliver insights that reduce volatility and improve performance.

Position Overview:
We are seeking an experienced Executive Secretary to provide administrative support to our senior executives at Aon. The ideal candidate will have exceptional organizational skills strong attention to detail and the ability to handle multiple tasks in a fastpaced environment. As the Executive Secretary you will be responsible for managing calendars coordinating meetings and travel arrangements and maintaining confidential information.

Key Responsibilities:
Manage the calendars of senior executives including scheduling and coordinating meetings appointments and travel arrangements.
Prepare and distribute correspondence reports and presentations for meetings and events.
Act as the first point of contact for all communication to the executives including screening phone calls and emails.
Maintain confidentiality of all sensitive information and handle it with discretion.
Coordinate and plan internal and external meetings including booking conference rooms arranging catering and sending out meeting invitations.
Take minutes during meetings and distribute them to attendees in a timely manner.
Manage and prioritize incoming correspondence and requests for the executives.
Prepare and submit expense reports on behalf of the executives.
Conduct research and compile data to assist with special projects and presentations.
Maintain accurate and uptodate records files and databases.
Assist with other administrative tasks and projects as needed.

Qualifications:
Bachelors degree in Business Administration or related field preferred.
Minimum of 3 years of experience as an Executive Secretary or similar role.
Strong organizational and timemanagement skills with the ability to prioritize tasks.
Excellent communication skills both written and verbal.
Proficient in Microsoft Office Suite and other relevant software.
Proven ability to handle confidential and sensitive information.
Ability to work independently and as part of a team.
Strong attention to detail and accuracy.
Professional demeanor and appearance.

Working Conditions:
This is a fulltime position Sunday through Thursday 8:00 am to 4:00 pm.
Occasional travel may be required.
The position is based in our corporate office in Riyadh.