Finance Assistant

1. Finance Tasks

Assist in managing monitoring and reviewing the grants.

Ensure that petty cash expenses are fully supported as per policy prepare monthly reconciliations and submit approved petty cash certificate to the finance officer by 5th of every month.

Participate in the development and review of annual financial plans budgets & targets.

Assist in preparing draft donor reports for projects implemented in Zambia country office.

Assist in recording financial transactions in the financial system.

Maintain proper filing system for finance records (invoices receipts delivery orders and contracts).

Assist in managing CIFORICRAF assets and maintain an accurate asset register.

Ensure the effective management of internal controls the operations and effectiveness of all processes including the travel & accounting systems in Zambia.

Support project financial audits and in liaison with Nairobi HQ and Bogor HQ for the various grants to ensure compliance with policy and procedures for budget monitoring reporting and for operational efficiency.

2. Internal Controls

Implement internal control systems that ensure CIFORICRAF attains its objectives produce accurate and reliable data for decision making.

Ensure compliance to policies and safeguard of CIFORICRAF assets.

Identify and assess changes that could significantly impact the system of internal control in the country and project offices.

Evaluate and communicate internal control deficiencies in a timely manner to the supervisor.

Other Responsibilities:

Perform any other tasks assigned by Supervisor Finance Managers HQs Head of Finance and Country Coordinator for Zambia.

Identify and take action to mitigate potential risks within the work area.

Take reasonable care of own occupational health and safety and that of others as obliged by CIFORICRAF s Safety Policy; and cooperate with CIFORICRAF in complying with requirements under any statutory health and safety provisions of relevant Country laws.

Requirements

• Bachelors Degree (Accounting major preferable).
  
• Be a member of ZICA Zambia Institute of Chartered Accountants
  
• Proficiency in MS office accounting software UNIT4 Business World (Agresso)would be an added advantage.
  
• Over 2 years of experience in international organizations or NGO sector.
  
• Experience in payables accounting.
  
• Experience in handling audits.
  
• Experience in financial management of grants.
  
• Fluent in English.