Admin Assistant 2nd Hire -

Role Responsibilities:

• Handle and redirect phone calls accordingly
• Organize and schedule appointments plan meetings and take detailed Minutes of the meeting (MOM)
• Write and distribute emails correspondence memos letters faxes and forms
• Book travel arrangements
• Assist in the preparation of regularly scheduled reports
• Submit and reconcile expense reports
• Facilitate Data Entry
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior manager

Requirements:

• Has at least 12 years of experience with the relevant role proven experience as an Administrative Assistant Virtual Assistant or Office Admin Assistant
• Has proficiency in MS Office (Excel and PowerPoint) and Google Workspace
• Knowledge of Office management systems and procedures
• Excellent written and verbal communication skills
• Working knowledge of office equipment like printers and fax machines
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problemsolving skills
• Strong organizational skills with the ability to multitask