Office Coordinator
Posted on :
26-06-2024
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Job Description
Overview:
TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. Our client is an American multinational information technology services and consulting company and is a leading provider of information technology consulting and business process outsourcing services dedicated helping the worlds leading companies build stronger businesses.
Job Title: Office Coordinator
Work Location: Hudson Yards NY
Job Type: Contract
Work Type: Onsite
Duration: 5 Months
Job Description:
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer screen and forward incoming phone calls
- Ensure reception area office and conference rooms are tidy and presentable with all necessary stationery and material
- Provide basic and accurate information inperson and via phone/email
- Receive sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook issue visitor badges)
- Order front office supplies and keep inventory of stock
- Managing meeting room availability
- Schedule and update office events and meetings
- Assist with meetings and events setup and provide support on the day of
- Managing meeting room availability.
Job summary :
- We are seeking a dedicated Associate Admin with 24 years of experience to join our Corporate team.
- The ideal candidate will be instrumental in providing administrative support ensuring efficient operations that align with our companys objectives.
- This role demands a high level of hospitality proficiency in MS Office and exceptional communication skills to facilitate smooth internal and external interactions.
Experience :
- 2 to 4 Years
- Experience as a facilities assistant would be preferred.
- Client facing/ hospitality experience still a must.
Required Skills :
- MS Excel MS Office
Must Haves:
- Multitasking and timemanagement skills with the ability to prioritize tasks
- Customer service attitude. Update as of 6.20: must have clientfacing experience or hospitality exp. Update as of 6.25 Experience as a facilities assistant would be preferred. Client facing/ hospitality experience still a must.
- Solid written and verbal communication skills
Roles & Responsibilities :
- Provide comprehensive administrative support to the team ensuring all tasks are completed efficiently and on time.
- Manage scheduling including meetings appointments and travel arrangements to optimize time management.
- Utilize MS Office tools to create manage and present documents reports and presentations ensuring highquality communication materials.
- Serve as the first point of contact for internal and external stakeholders exemplifying our commitment to hospitality and professional service.
- Coordinate logistics for corporate events and meetings demonstrating meticulous attention to detail and organizational skills.
- Maintain and update records and databases with personnel financial and other data ensuring accuracy and confidentiality.
- Assist in the preparation of regularly scheduled reports contributing to the teams ability to make informed decisions.
- Handle sensitive information with discretion upholding our companys standards for confidentiality and integrity.
- Support the implementation of new administrative systems and processes to improve efficiency.
- Contribute to team effort by accomplishing related results as needed demonstrating flexibility and a collaborative spirit.
Qualifications:
- Proven experience in an administrative role within a corporate setting ideally with 24 years of experience.
- Strong proficiency in MS Office with the ability to produce wellorganized documents and presentations.
- Excellent communication skills both written and verbal with the ability to interact effectively at all levels of the organization.
- A hospitality mindset with a focus on providing exceptional service to both team members and external partners.
- Demonstrated ability to manage time effectively prioritize tasks and meet deadlines in a fastpaced environment.
- A proactive approach to problemsolving with strong decisionmaking skills.
- A team player with a positive attitude and the ability to work
Years of Experience:
- 4 Years of Experience
TekWissen Group is an equal opportunity employer supporting workforce diversity.
Employment Type
Full Time
Key Skills
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