Administrative Assistant I

Purchase Order Information (We will need the PO before the candidate can start on assignment) processing today
Has the PO already been approved Yes
If so what is the PO or Cost number: PO
Is your PO grant or gift funded No
Will the PO be tied to multiple resources Yes

Assignment Information
Campus or Medical Enterprise: (HSC campus)
USC Address where the work is being performed 2020 Zonal Ave. IRD 720/remote as well
o Will this position be onsite/remote/hybrid HYBRID
Will this worker be working directly with Minors NO
Job Title: Admin Assistant I
Number of needs: 1
Pay rate: XX28.00
Bill rate: XX36.82
Mark up: 31.5%
Target start date: ASAP
Duration of Assignment: 612 months
Work hours: 830530
o Manager Name: Joan MaddenCeballos
Timecard Approver: Joan MaddenCeballos
Dress code: business professional
Parking: self pay at HSC or off site. (only come to office 12 days per week)
Job Description:
The USC Division of Pulmonary Critical Care and Sleep Medicine in the Department of Medicine is seeking a Admin/Communication s assistant to join our team.

The candidate will work closely with the Communications Coordinator and Division Administrator to create and disseminate internal/external communications developing new faculty and program announcements/flyers develop and maintain division website content creating standard presentation templates print materials and newsletter.
Additionally they will assist the Administrator with faculty onboarding and support data tracking and reporting and development of policies and procedures.
Preferred Education and Experience:
Bachelor s degree or in progress
No Prior experience required
Excellent interpersonal communication (written and oral) and organizational skills
Demonstrated ability to work independently with little supervision
Must be highly detailoriented with strong writing skills
Work effectively on multiple projects set priorities and maintain schedules
Proficient with Microsoft Office applications (Word Excel Outlook PowerPoint Teams OneDrive) Zoom and Google Drive
Experience working with diverse populations
A strong candidate will have excellent time management communication and organizational skills; be dependable adaptable and flexible motivated a selfstarter; able to work both independently and with a team; take initiative; and troubleshoot crises in a fast paced and highvolume work environment with deadline pressures.

Bonus Skills:
Canva and other Content Management Systems (Instagram FB etc.)

Campus NonClinical Onboarding (CAN START PENDING CRIMINAL IF DRIVING OR HANDLING CASH IS NOT INVOLVED)
CORE
Background
Social Security Trace
7 year worked and lived found by SSN
County Criminal F&M 7 year
Federal Criminal 7 year
Widescreen Plus National Criminal Search
National Sex Offender Registry
Application
Temporary Work Agreement
Harassment & Discrimination Pamphlet
ON CAMPUS
COVID VACCINATION REQUIREMENTS: Not required however strongly recommended. Masks Optional.