Office Manager

My client is a wellestablished bank founded in the early 1970s in the Cayman Islands offering a comprehensive suite of banking services supported by cuttingedge technology for the alternative asset management ecosystem. Their vision is to be at the forefront of the alternative funds industry providing integrated solutions and technologydriven capabilities on a global scale.

After having expanded in the US they are now looking to do the same in Europe where Luxembourg has been recognized as the premier location for the headquarter of the European credit institution. After thorough analysis and discussions they are in the process of regulatory approval for obtaining a credit institution license under the Luxembourg Law of April 1993. The entity is aiming to commence operations in early 2025.

The Luxembourg credit institution will mirror their successful business model of the Cayman bank which will be adapted to meet EU and Luxembourgspecific regulations.

Join them in Luxembourg and be part of a team that delivers premier banking solutions to an underserved segment of the funds and alternative investment sector. They offer a dynamic work environment opportunities for growth and innovation and the chance to collaborate with toptier financial institutions globally.

We are seeking an experienced Office Manager

POSITION SUMMARY:

The role of the Office Manager is to handle a wide range of tasks including interacting with the landlord and office service providers welcoming visitors ensuring stationary is available at all times preparing or updating reports presentations and corporate documents as well as coordinating and managing meetings calendars of Authorised Management and sometimes other or larger events.

RESPONSIBILITIES TASKS AND PERFORMANCE

• Provide a highly professional experience to external and internal visitors to the office;
• Manage office equipment and services together with associated suppliers;
• Liaising with the landlord in relation to the office;
• Open sort and distribute incoming correspondence;
• Answer screen and transfer inbound telephone enquiries;
• Coordinate and manage meetings for Authorised Management;
• Produce documents briefing papers reports and presentations;
• Review and prepare for planned meetings and events gathering materials and documents in advance arranging catering or booking restaurants;
• Ensure compliance with all health and safety regulations and policies.

EXPERIENCE SKILLS KNOWLEDGE AND COMPETENCIES

• Strong organisational skills;
• Exceptional written and verbal communication skills with the ability to build and maintain professional and friendly relationships;
• Proactive problemsolving abilities and capacity to work independently with minimal supervision;
• Ability to work under pressure and handle multiple tasks with efficiency;
• 8 years of experience in a similar role and be able to demonstrate their reliability and personal impact with examples including how they would represent the company;
• Fluent in written and spoken English French and/or German.

Data Protection notice; By replying to this job offer you acknowledge that NBS People Consulting sarls. will process your personal data within the context of the recruitment process (in accordance with Art. 6 (1) b) of GDPR). NBS People will act as data controller and your personal data will be shared with the representatives of the client involved in the recruitment process.