Executive - Communications Project Management

Job Description

A communications & project management executive is a junior project manager responsible for handling a company's ongoing projects. They report to the communications and Project manager and director and work closely with the communication consultants and the creative services manager. They're the core team for all 4 pillars (strategy, creative, content hub, production...). They work for the PMs to ensure that all project requirements, deadlines, and schedules are on track in addition to playing the lead role in planning the campaigns, resources, monitoring, and quality control until a project is closed. Responsibilities include submitting project deliverables, preparing status reports, and establishing executive project communication plans as well as the proper execution until the end product.

Technical & Product

• Proven experience in project management
• Ability to lead project teams of various sizes and see them through to completion
• Strong understanding of formal project management methodologies
• Ability to complete projects promptly
• Budget management experience
• Ability to develop, implement, and review policies and procedures
• Ability to oversee budgeting, reporting, planning, and auditing
• Ability to address problems and opportunities for the company.

Business Acumen & Operational Efficiency

• Working with the creative services manager and aligning on project timelines
• Managing the PMs and communications consultants on clients' projects and organizing their projects from approval of concepts till the end
• Troubleshooting issues that could slow down the process efficiencies and cut costs
• Outsourcing and finding freelancers when needed
• Establishing effective project communication plans (CPB) and ensuring their execution on time
• Following the project's progress and bypassing problems
• Evaluating a post-project and identifying successful and unsuccessful project elements by preparing status reports
• Submitting project deliverables and ensuring that they adhere to quality standards
• Facilitating change requests to ensure that all parties are informed of the impacts on schedule and budget
• Enforcing deadlines and maintaining efficiency across teams
• Scheduling project-related meetings
• Allocating tasks and responsibilities to PMs, traffic
• Encouraging communication among team members.

Innovative & Analytical Mindset

• Executive communication skills being a good communicator so that he can connect with people at all levels
• Strong leadership skills having strong leadership qualities such as being able to motivate the team and drive them to maximum performance so that they can achieve their goals
• Good decision maker
• Technical expertise: Since project management software and other related programs are essential in accomplishing the project goals, an effective project manager needs to know to understand the issues that are related to the technical aspect. Knowledge of theory as well as the technical side can greatly help the manager in taking strategic initiatives when needed
• Inspires a shared vision:A visionary person can lead his people in the right direction as well as easily adapt to the changes that come in the way. They are good at empowering people to experience the vision on their own
• Cool under pressure
• Good negotiation skills: One of the qualities needed for effective project management is the ability to negotiate. In times when conflicts arise due to differences in opinion, project managers need sheer negotiating skills to settle the issue and maintain harmony in the team
• Problem-solving mindset
• Belf-motivation and innovation
• Time management skills and efficient.

People & Leadership

• Seeks others' feedback to develop self-awareness, and strengths and address development area
• Able to proactively raise issues to improve effective teamwork and collaboration
• Able to communicate confidently in a clear, concise, and articulate manner
• Collaborates with stakeholders and embraces an inclusive environment
• Able to make valuable contributions to discussions and brainstorming sessions, providing insight and point of view
• Able to build relationships quickly with others and engage personally with peers and clients
• Treats others with respect, and listens to other perspectives, especially when they are different from own
• Able to tackle problems promptly and develop contingency plans that focus on problem resolution
• Drives a culture of trust with peers, clients, and all other stakeholders.

Self

• Able to take ownership of actions and deal with consequences in a mature manner
• Able to adjust performance based on experiences and feedback and showcase agility and Flexibility
• Displays openness to the ideas of others and leverages them when beneficial for the business
• Showcases curiosity and an open mindset towards new ways of doing things.
• Able to set high-impact objectives and go above and beyond to exceed performance
• Demonstrates the Growth Mindset and can take ownership of personal development and growth
• Capable of constructively challenging the status quo and taking risks to challenge internal and external perspectives
• Approaches situations and individuals with honesty, integrity, and humility.
• Displays resilience and maintains drive and a positive outlook when faced with challenges.
  

Qualifications

Education and Experience Required

• A successful candidate should have a bachelor's degree in business, management, advertising, marketing, or related field
• Excellent organisational, prioritization, and decision-making skills.
• Strong analytical skills.
• Good communication, interpersonal, and leadership skills

Core Attributes

• Analytical Thinking: Breaks down problems and issues into sub-components and then assesses the costs, benefits and risks of various options before selecting a particular approach.
• Strategic Thinking: Can analyze organizational strengths and weaknesses and then combine these with knowledge of the industry, market, and organization to develop a long-term strategy.
• Product Knowledge: Has a good understanding of product line features and benefits and uses that knowledge to optimize sales with each client. Understands the product market and uses this knowledge to increase personal credibility and product sales. Deeps abreast of competitors' activities and typically responds quickly to what the competition is doing.
• Planning: Developthe steps necessary to accomplish long-term goals. Identifies long and short-term goals and establishes realistic plans to reach them. Allocates required resources, allows for contingencies, and ensures that plans fit with the larger needs of the organization. Sets milestones to measure progress along the way.
• Presentation Skills: Comes across as competent and well-prepared when making group presentations. Makes effective use of visual aids or presentation software and looks at ease while handling questions from the audience. His/her presentations hold the audience's attention and tend to be the right length for the amount of information covered.
• Productivity: Meets or exceeds productivity standards that have been established for his/her organizational level or position. 􀀻as successfully
  combined skills, ability, and effort level to ensure that expectations related to results/output are achieved.
• Teamwork: Is an effective team player who adds complementary skills and contributes valuable ideas, opinions, and feedback. Communicates
  openly and candidly and can be counted upon to fulfill any commitments made to others on the team.
• Negotiation Skills: Demonstrates the ability to negotiate compromises that leave various stakeholders feeling that their interests and positions have been understood and that the resulting solution is even-handed and fair to all parties. Accomplishes this through listening to different points of view and taking each view into account. Looks for common interests and helps parties explore and reach middle-ground solutions.
• Interpersonal Skills: Shows genuine sensitivity to the needs, feelings, and capabilities of other people. Deals with others in a pleasant manner. Treats
  others with respect and consideration.
• Leadership: Articulates a vision that others choose to follow. Models behaviors expected of others and inspires others to undertake challenging tasks and projects (leading by example).
• Time Management: Prioritises tasks and manages time to ensure that deadlines are met. Plans his or her time and sticks to those plans. Prevents or
  manages interruptions until the highest priority tasks are accomplished. As well as, keeping a work-lifebalance in perspective.
• Communication: Communicates effectively and appropriately. Uses good judgment as to what to communicate to whom as well as the best way
  to get that accomplished. Speak clearly and credibly, selecting the right tone for the situation and audience. Listens to others and allows them to make their point.
• Education and Self-Development: Makes it a practice to take charge of self-development by soliciting feedback, setting priorities, and then acquiring or
  strengthening skills and knowledge through coursework or other methods.
• Initiative: Recognises opportunities and initiates actions to capitalize on them. Looks for new and productive ways to make an impact. Demonstrates this characteristic when it comes to generating new ideas or processes, capitalizing on new business opportunities, seeking out and taking on increasing responsibility, or resolving problems as they occur. Uses sound judgment about when to take action and when to seek guidance or permission. This is in contrast to those who fail to notice opportunities, wait to be asked or instructed before taking action, seldom ozer new ideas or express reservations about taking on additional responsibilities.
• Quality ofWork: Has established a track record of producing highly accurate work, demonstrates attention to detail, and reflects well on the organization. Is personally committed to high-quality work and encourages others to have similar standards.
• Creativity: Applies creativity and originality in the work setting, when appropriate. Buggests or applies new ways of addressing ongoing work issues and challenges. Bees possibilities that others have not yet seen, or combines ideas and approaches suggested by others in a unique manner that results in breakthroughs and improvements. Understands when to be creative and when to stick with what exists now.