Project Coordinator

Cleanenergy tech leads to a positive global transformation. Heating homes contribute to 10% of Europes CO2 emissions. Switching to sustainable solutions offers households a way to achieve netzero emissions.

Airas mission is to advance the next generation of home energy solutions creating intelligent sustainable homes for a meaningful impact. Starting with innovative heat pumps it will evolve into a comprehensive intelligent clean energytech system and include dynamic electrical tariffs cuttingedge home solar systems and advanced battery storage solutions.

With industry 4.0 goals in mind and World Class Operations standards we build our worldfirst Aira Jeden factory in Wrocaw (Poland) to bring these innovations to life in 2024.

Join Aira Jeden factory team now and lead the green energy revolution together with us at the very beginning where it all starts.

About the role:

We are looking for an efficient Project Coordinator to join our team dedicated to ensuring all theprojects are on the right trackdecisionmakersare updated and the results aredelivered on time with minimum riskandwithin the budget.

All that should be made possible by close collaboration withProject Teams &Managers to oversee project progression finances and risk but also by streamlining all theinformation about project status to executivelevel stakeholders throughprecise and impactful slide decks.

If youre a proactive flexiblecommunicator with strong organizational skills and you find yourself well in crossfunctional everchanging environment join us in delivering successful projects that surpass expectations.

What are the responsibilities

Project Oversight: Project Coordinator works closely with Project Managers to ensure that projects are completed on time within budget and meet client requirements. He/she oversees the daytoday progression of the project keeping an eye on administrative tasks.

Timeline and Schedule: Project Coordinator tasks are to collaborate with team members to create an agreedupon timeline and schedule. Throughout the project track progress receive updates and ensure initial goals remain intact.

• Build a Project Plan incl. tasks dependencies critical and important milestones.
• Maintain Project Plan and escalate delays: followup on progress update based on all available data from project stakeholders and project changes.
• Communicate to all project stakeholders latest timeline changes and followup on Project Plan updates.
• Prepare Project plan overview for Senior Management meetings.

Financial Management: Project coordinator has to handle all financials in the project e.g. spendings vs budget contracts invoices and other relevant documents. He/she may also order office supplies and manage bookkeeping tasks.

• Create a Project Budget together with Project Manager / Project Director.
• Maintain Project Budget on monthly basis based on actual spendings forecast and project changes.
• Calculate savings actuals forecast breaking down by category on monthly basis.
• Prepare Project Budget overview for Senior Management meetings.
• Handle project Purchase orders check content correctness quantities and order necessity challenge cost compare with budget data preapprove before Project Director approval.
• Handle suppliers invoices check correctness according to preapproved costs contracts and purchase orders followup on payment due with finance department communicate to supplier any issues related to financial documents.

Risk Management: Project coordinator performs the full range of risk management support work.

• Drive Risk Log creation sessions together with project team.
• Ensure maintaining and updating Risk Log by project team input.
• Update Risk reports for Project meetings Board meetings Steering Groups.

Communication: Project coordinator ensures and supports regular communication within the project team and other project stakeholders.

• Setup meetings.
• Receive and communicate to the project team all latest updates received from other company departments adjust project timeline and budget to the new data.
• Prepare and drive project kickoff meetings workshops interdisciplinary meetings be responsible for meeting minutes keeping and further followup on actions defined during the meeting.
• Prepare PowerPoint materials for board meetings steering groups project closing reports according to company requirements and standards.

What do you bring to the team

• Bachelors degree in engineering business management or a related field.
• Additional education in Project Management.
• Minimum 5 years of experience in Project Management preferably in engineering projects.
• Proven experience leading and managing multiple teams in a fastpaced environment.
• Strong financial and contract management skills.
• Proficiency in MS Office (Excel Word PowerPoint) MS Project Asana or other project management tools.
• Fluency in English language is a strong asset.
• Excellent communication leadership and problemsolving skills.
• Strong ability to create slide decks in PowerPoint storyline based on input from project stakeholders.

As a person we would like you to be/have:

• High ambition initiative and entrepreneurial mindset (selfstarter).
• A personality who thrives in an everchanging environment and can create structure from the ground up.
• Fastmoving and solution oriented.
• Analytical skills.
• Strong leadership abilities to inspire and motivate.
• Ability and willingness to travel in Europe.

What is in it for you

• Private medical care
• Handson experience in a fastgrowing scaleup company with career advancement opportunities
  
• Development and growth in an entrepreneurialminded environment
• Dynamic supportive inclusive solutionoriented culture tackling challenges and driving meaningful solutions that make a positive impact on the world

Aira leads in the next generation of Energy. We are driven by our belief that the power of diversity fuels innovation. We welcome individuals from all backgrounds cultures and perspectives to join our team united in our mission to create a better future for society and the planet.