Administration Officer - Rentokil Initial

The Administration Officer performs administrative tasks to support all departments in the branch
handles front desk operations maintains proper facilities management at Boecker assist in all office
supplies purchasing and manage all travel arrangements.
Administer and follow up on fleet management (car registrations maintenance traffic fines motor
insurance etc.).
Schedule appointments and assist in organizing meetings trainings conferences exhibitions and
travel arrangements.
Maintains records of administrative purchase maintenance and repair expenses.
Develop necessary administration policies and procedures.
Coordinate with internal stakeholders on office and accommodations budget.
Solve and follow up on office and accommodations requests and maintenance issues.
Arrange office space and desks distribution.
Coordinate travel activities such as tickets visas transportation accommodation options and travel
costs and recommend suitable suppliers.
Perform administrative and support duties to all departments when needed.
Source and negotiate with vendors for goods and services to get the best possible quality price terms
and service guarantee.
Review requisitions to ensure appropriate approval and respect of assigned departments budget.
Receive purchased items and check quality quantity and specifications.
Sustain proper inventory levels of office supplies.
Handle and follow up on claims to suppliers for defective items shortage or missing parts.
Review purchasing reports and data received from Finance and Accounting team and take appropriate
action when necessary.

Requirements:

• Bachelors degree in Business Administration or equivalent
• At least 2 years of experience in Administration / Logistics / Procurement
• Computer Knowledge: Microsoft Office
• Locally available in Qatar
• Proficiency in English is a must
• Driving License is a must

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