Accounting and Operations Administrator

Revolutionizing Workspace Dynamics: Crafting Strategic Brilliance in CuttingEdge Design

Our client pioneers the development of flexible and modular design furniture tailored for agile project and innovation teams. Their mission is to revolutionize workspaces by making them multifunctional achieved through mobile products easily adaptable to varying needs. Offering a diverse range including whiteboards screens cubes toolboxes and storage boxes they prioritize functionality without compromising style. Their commitment to innovation is evident in the accolades their products have received with their first collection winning numerous design awards and being hailed as the "visual midpoint of todays modern office" by FRAME magazine. This speaks volumes about their dedication to creating cuttingedge solutions that foster collaboration and creativity in modern work environments.

As an Accounting and Operations Administrator you will be tasked with joining our client s team in a role that demands high organization and attention to detail. Your responsibilities will encompass a blend of accounting duties sales administrative support and procurement administration. The ideal candidate will possess a background in accounting exhibit proficiency in English and have a working knowledge of German.

Sales Administrative Assistant (50%):

• Respond to basic sales inquiries and provide initial customer support.
  
• Prepare proposals using provided templates and ChatGPT for assistance in both English and German.
  
• Provide written sales support to the team mainly in English with occasional tasks in German.
  
• Identify leads such as event managers at larger hotels and build comprehensive contact lists.
  
• Maintain accurate and uptodate sales records and documentation.
  

Accounting (30%):

• Manage all aspects of bookkeeping to ensure accurate financial records.
  
• Oversee creditor processes including control booking and payment of accounts payable.
  
• Handle debtor processes including booking and collection of accounts receivable.
  
• Reconcile bank accounts regularly to ensure accurate balances.
  
• Control and book expenses to maintain precise expense records.
  
• Prepare monthly financial reports to provide insights into financial performance and ensure all reports are accurate and uptodate.
  
• Advise the CEO on financial matters and provide suggestions to optimize financial performance.
  
• Coordinate with external trustees and tax advisors for the preparation of tax returns VAT statements and payroll accounting including preparing and providing necessary data.
  

Procurement Admin (1020%):

• Monitor inventory levels and initiate reorders to maintain optimal stock levels.
  
• Issue transport orders to ensure timely delivery of goods.
  
• Implement quality processes to ensure procurement standards are met.
  
• Manage supplier communications in both English and German.
  

Administration:

• Manage the company inbox ensuring all communications are handled efficiently.
  
• Oversee contract management maintaining accurate records and ensuring compliance.
  
• Provide general administrative support as needed to facilitate smooth operations.
  

Requirements

Beyond Standard: Your Qualifications Redefined

Qualifications:

• Bachelor s degree in Accounting Finance or a related field.
  
• Proven experience as an Accountant or in a similar role.
  
• Proficiency in modern cloud accounting software.
  
• Strong knowledge of bookkeeping and accounting principles.
  
• Excellent organizational and multitasking abilities.
  
• Strong communication and coordination skills especially with external service providers.
  
• Attention to detail and problemsolving skills.
  
• Proficiency in German is a significant advantage.
  

Skills:

• Ability to work independently and manage time effectively in a remote work environment.
  
• Strong written communication skills in English with the ability to handle some tasks in German.
  
• Proficiency in using productivity tools and software such as Microsoft Office Google Workspace and accounting software.
  
• Familiarity with sales processes and lead generation techniques.
  
• Basic understanding of procurement processes and supplier management.
  

Benefits

Revel in the Oasis of Career Fulfillment

• Flexible remote work environment.
  
• Opportunities for professional development and growth.
  
• Private health insurance
  
• Competitive Package
  
• Mentorship and exposure to global leaders
  
• Upskilling through Emapta Academy
  
• Career growth opportunities
  
• Diverse and supportive work environment
  

Who are we

EMAPTA is proud to be recognized as a leading Global company with a steadfast commitment to excellence in outsourcing solutions. As part of our ambitious expansion strategy we are thrilled to announce our entry into Macedonia a country brimming with immense potential and a talented workforce. We firmly believe in the abilities of the Macedonian people and are eager to contribute to the countrys growth and development. This expansion marks a significant milestone for us as we extend our global footprint into this promising region.

With our entrance into Macedonia EMAPTA offers an exciting opportunity for professionals to work with a truly global company while enjoying the benefits of a local Macedonian office and support team. We are dedicated to bridging the best of two worlds by combining our international expertise with the rich talent pool and unique local insights that Macedonia has to offer. Our vision is to empower businesses with toptier outsourcing services while fostering strong ties with the local community. EMAPTAs presence in Macedonia promises to be a mutually enriching collaboration that propels both the company and the country towards greater success on the global stage.

#EmpoweringPeople #EmaptaExperience