Coordinator - Operational Procurement - Milaha

Key Roles & Responsibilities

Strategy
1. Implement category strategies as outlined by management
Governance & Compliance
2. Execute due dilligence to ensure that all procurement activity and tender requirements are compliant with the companys policies and regulations.
3. Establish and maintain internal relationships with all business areas.
Sourcing & Supplier (Vendor) Management
4. Effectively manage relationships with the suppliers including escalting and resolving any issues that arise.
Risk Management
5. Manage supply risks and suggest risk mitigation initiatives.
Execution (Buying / Purchasing)
6. Coordinate the development of RFIs and RFPs with relevant stakeholders ensure consistent development of RFIs and RFPs expedite Purchase Orders for urgent materials monitor and expedite requisitions to achieve shorter lead times provide customers with quotations and proposals support the manager in preparing purchase orders maintain records of pending purchase orders and lead the endtoend RFx processes from planning to awarding.
7. Collaborate with internal stakeholders to identify and consolidate procurement requirements provide advisory services on suitable alternatives coordinate with departments to identify professional services needs record and consolidate requirements and facilitate the translation of internal customer requirements into purchase orders for timely procurement of materials products and services.
8. Generate and track value for the organization (e.g. cost savings).
9. Support to define optimization initiatives (i.e. standardization bundling supplier consolidation).
10. Initiate support and drive make or buy/lease or buy decisions.
11. Monitor the global supplier market for the assigned category(s). Plan for material and service availability by analyzing trends delivery systems and markets.
12. Participate in the evaluation of proposals accurately transferring information and documents to the commercial evaluation sheet/Fusion. Review and interpret tender documents and contracts to ensure compliance with corporate policies and procedures.
13. Execute tender plans for product and service categories ensuring the best value for the company. Coordinate supplier qualification processes to avoid blacklisted vendors and maintain an updated list. Develop technical and commercial evaluations of bids in accordance with company and tender policies.
14. Inform stakeholders about procurement activities/policies collect feedback and derive initiatives in line with strategic requirements.
15. Manage the full PO life cycle (PO creation to PO closure) including expediting as required.
16. Process purchase requisitions as efficiently as possible while maintaining compliance to company policies and generating maximum value for the organization.
17. Implement alternative procurement sources plan and execute operational procurement processes and improve process efficiency through collaboration crossfunctional teams and integration of internal stakeholders and suppliers in process design and implementation efforts.
Systems & Digitisation
18. Contribute to innovation and digitization in the procurement process through the usage of the appropriate processes and tools.
Contract Administration Development & Negotiation
19. Support to negotiate and execute contracts.
Other
20. Perform other jobrelated duties as assigned.