Finance Coordinator - Bahrain

Majid Al Futtaim Properties invites you to join us in our quest to create great moments for everyone, everyday! We are the leading shopping mall, residential communities, and Hospitality pioneer across the Middle East, serving over 560 million visitors a year. For the past two decades, we have shaped the consumer landscape across the region, transforming the way people shop, live and play, while maintaining a strong sustainability track record and the largest mall in the world to attain LEED Gold EBOM Certification. We have over 40,000 team members in 15 international markets representing over 100 nationalities – all keeping the customer at the heart of everything we do. If you enjoy being BOLD, PASSIONATE and TOGETHER, then Majid Al Futtaim is the destination for you.

Role Purpose

The position is responsible for the timely tracking and efficiently coordinating with the Finance team and various vendors. This also includes handling daily banking receipts, supplier’s invoice and payments in accordance with Policies and Procedures. In addition, the position liaises with banks for payment tracking and resolving payment related matters. It is also responsible for the archival and retrieval of all invoice and related documentation for future use by authorized internal personnel.

Key Responsibilities And Accountabilities

• Maintain the centralized invoice tracking tool.
• Ensure timely processing and archival of all suppliers’ invoices / Employees requests payments.
• Ensure timely processing and archival of all Urgent bills.
• Respond to suppliers and internal resources’ requests efficiently and on a timely basis.
• Maintain a centralized tracking tool and ensure all invoices/ employees claims are logged onto the tracking tool upon receiving.
• Manage cheque distribution process to suppliers and reply to suppliers inquires related to their payments.
• Auditing and compliance : Assist with Financial Audits and ensure compliance with Accounting Standards and regulation .
• Vendor and supplier relations : Mange relationships with Vendor and suppliers including negotiation bank Acc and resolving payment issue .
• Assisting Accountant by :checking the invoices complying with Vat requirements and verifying the receipt of purchase order ( LPO) before sending invoice .
• Communication with telecom companies to obtain monthly bills and creating a deduction schedule for employees incase the bills over limit .
• Maintain register of collections.
• Prepare on a daily basis bank deposit slips for the payments received from various tenants and ensure to process the same in the bank on a timely basis.