Export Documentation

Overview

Key responsibilities

• Prepare and review export documents such as commercial invoices packing lists and certificates of origin.
• Ensure documentation complies with international trade regulations and specific country requirements.
• Communicate with internal and external stakeholders to obtain necessary documentation and resolve discrepancies.
• Coordinate with logistics and shipping departments to schedule and track shipments.
• Maintain accurate records of export documentation and related correspondences.
• Provide guidance on export compliance and documentation requirements to internal teams.
• Stay updated with changes in export regulations and trade policies.
• Collaborate with customs brokers and freight forwarders for smooth customs clearance.
• Handle export documentation related to letters of credit and other financial instruments.
• Resolve any issues or discrepancies in export documentation to prevent delays in shipments.
• Participate in internal and external audits related to export documentation and compliance.
• Contribute to process improvements and efficiency enhancements in export documentation procedures.
• Assist in the management of export licenses and permits.
• Provide support in the resolution of exportrelated customer inquiries and concerns.
• Ensure confidentiality and security of sensitive export documentation.

Required qualifications

• Bachelors degree in International Business Logistics Supply Chain Management or related field.
• Proven experience working in export documentation or international trade compliance.
• Indepth knowledge of export regulations INCO terms and international shipping procedures.
• Familiarity with trade compliance software and document management systems.
• Strong attention to detail and accuracy in handling confidential export documents.
• Excellent communication and interpersonal skills for effective collaboration with internal and external stakeholders.
• Ability to work under pressure and prioritize tasks to meet shipping deadlines.
• Proficiency in using MS Office applications and enterprise resource planning (ERP) systems.
• Understanding of import/export documentation requirements for different countries and regions.
• Capability to adapt to changing export compliance regulations and industry best practices.
• Analytical mindset to identify discrepancies and resolve documentation issues.
• Certification in Export Compliance or International Trade is preferred.
• Knowledge of documentation requirements for hazardous materials controlled goods or special categories is a plus.
• Understanding of export financing and payment terms is advantageous.
• Ability to maintain confidentiality and handle sensitive information securely.

documentation,international trade,organization