Executive Administrative Assistant

About the job

We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will manage a wide range of administrative tasks from scheduling and coordination to handling personal errands. This role demands excellent communication skills a high level of professionalism and the ability to work under pressure in a fastpaced environment.

Requirements:

• Minimum of 3 years of experience in an executive support role.
• Excellent command of both English and Arabic fluency in writing and speaking.
• Valid drivers license and a car; willingness to run errands as needed.
• Ability to work long hours and remain on call for urgent tasks demonstrating strong dedication and work ethic.
• Proficient in Microsoft Office Suite Google Suite and other relevant software tools.
• Excellent organizational problemsolving and analytical skills including the ability to pass a reasoning and problemsolving exam.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.

Roles & Responsibilities:

• Meeting Coordination:

• Attend all meetings with the CEO take comprehensive notes and manage followup tasks and calendar events.
• Arrange meeting schedules including selecting optimal dates times and locations based on priority and the type of meeting.

• Administrative and Legal Support:

• Act as a liaison between the CEO and various internal departments and external entities including company governance and legal teams.
• Manage administrative tasks related to legal dealings in coordination with attorneys and other legal professionals.

• Office Management:

• Oversee office improvements and maintenance efforts to ensure a productive work environment.
• Source and manage relationships with vendors and research new technologies and tools to enhance office efficiency.

• Personal Assistant Duties:

• Handle personal errands for the CEO including government and familyrelated tasks receiving shipments and arranging meals and travel.
• Manage personal purchases and reservations effectively with the use of a company credit card.

• Stakeholder Relations:

• Represent designated board members in meetings as required and maintain relationships with investors.
• Prepare documentation and perform a thorough review of all materials before they are signed by the CEO.

• Project and Task Management:

• Arrange critical office visits and ensure that all projects and tasks are followed up on ensuring timely completion to meet deadlines.

Remote Work :

No