About the job
We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will manage a wide range of administrative tasks from scheduling and coordination to handling personal errands. This role demands excellent communication skills a high level of professionalism and the ability to work under pressure in a fastpaced environment.
Requirements:
- Minimum of 3 years of experience in an executive support role.
- Excellent command of both English and Arabic fluency in writing and speaking.
- Valid drivers license and a car; willingness to run errands as needed.
- Ability to work long hours and remain on call for urgent tasks demonstrating strong dedication and work ethic.
- Proficient in Microsoft Office Suite Google Suite and other relevant software tools.
- Excellent organizational problemsolving and analytical skills including the ability to pass a reasoning and problemsolving exam.
- Ability to handle sensitive information with the highest degree of integrity and confidentiality.
Roles & Responsibilities:
- Attend all meetings with the CEO take comprehensive notes and manage followup tasks and calendar events.
- Arrange meeting schedules including selecting optimal dates times and locations based on priority and the type of meeting.
- Administrative and Legal Support:
- Act as a liaison between the CEO and various internal departments and external entities including company governance and legal teams.
- Manage administrative tasks related to legal dealings in coordination with attorneys and other legal professionals.
- Oversee office improvements and maintenance efforts to ensure a productive work environment.
- Source and manage relationships with vendors and research new technologies and tools to enhance office efficiency.
- Personal Assistant Duties:
- Handle personal errands for the CEO including government and familyrelated tasks receiving shipments and arranging meals and travel.
- Manage personal purchases and reservations effectively with the use of a company credit card.
- Represent designated board members in meetings as required and maintain relationships with investors.
- Prepare documentation and perform a thorough review of all materials before they are signed by the CEO.
- Project and Task Management:
- Arrange critical office visits and ensure that all projects and tasks are followed up on ensuring timely completion to meet deadlines.
Remote Work :
No