Technical Assistant

Job Purpose Provides technical administrative support to leadership and personnel within a dedicated department, division or section. Job Context & Major Challenge(s) - I Ensure governance to be complied within the nominated department and ensure confidentiality of information between various Ventures to be maintained. Many internal and external stakeholders with complex interfaces to be managed. Operates in a multi-cultural, multi-national environment requiring maturity and good communication skills. Works under the direct supervision Key Job Accountabilities - I Maintains and handles database to maintain accuracy, quality checks and verifies reliability of sources information for the database. Handle incoming and outgoing documents which come for signature and sending them via email to the originating party and complete administrative tasks such as e-filling, incoming, outgoing, letter and memo preparation. Maintains, organises, analyses, updates and retrieves data from SAP, Access appropriate data files and update records accordingly in SAP and/or other corporate systems. Prepares data in order to generate report charts and presentations. Identifies information processing problems and escalate to manager where applicable. Assist and complete daily management activities for the Department or Division Manager, including preparing agendas, drafting correspondence, typing, proofreading and organizing diary and calendar meetings. Provides point of reference on simple aspects of work for guidance on practices, precedents and techniques. Key Job Accountabilities - II Provides support to all staff in order associated with logistics, overtime, gate-passes and other business related support. Establishes and works on documentation system to ensure proper storage and retrieval of required documents. Initiate and delivers appropriate paperwork to advise customers, superiors and more junior staff. Coordinates meetings including paperwork, agendas and pertinent paperwork. Qualifications Secondary school (12 years) formal education. Knowledge and/or Experience - I * 5 years of relevant experience. * Very good knowledge of standard computer software. * Knowledge of some financial and budgetary processes. Technical and Business Skills - I Good command of written and spoken English. Proficient keyboard and PC skills. Ability to work both independently and with direct supervision