Administrative assistance
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Job Description
This is a remote position.
We are seeking someone that is diligent responsible cooperative supportive willing and helpful conscientious thorough and precise.
The Administrative Assistant will play a critical support role for Directors and leadership team as well as assist with the functioning of the office. The ideal individual will be experienced in handling a wide range of administrative supportrelated tasks and must be able to work with a team as well as independently with little or no supervision. The Administrative Assistant must be able to exercise good judgment in a variety of situations have strong communication and organizational skills and the ability to maintain a realistic balance among multiple priorities.
Responsibilities:
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Administrative Support Provides administrative support to the assigned Executive(s)
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Team Coordination Coordinates and manages the leadership team meeting schedule structure agenda and followup.
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Documentation Support Provides a variety of support including analyzing composing and editing letters reports and presentations using multiple technical applications as well as filing and retrieving said documents records and reports.
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Calendar Management Monitors manages and adjusts complex calendar; arranges for meetings conference calls and appointments; gives reminders as required.
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Travel Arrangements Coordinates travel arrangements (including ground transportation flight arrangements hotel accommodations and reservations)
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Event Organization May organize office events arrange catering or other special requests.
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Responsiveness Provides a timely response to all internal and external emails and verbal requests related to client outreach office management support and project status.
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Customer Relations Performs customer relations as required.
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Project Close Out Send emails track and collect documentation and finalize file for Architect.
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Make calls to Trade Partners for Bids
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Adhoc Performs other duties as assigned.
This position is remote but could be full time after months of performance.
Pay: $20 $30.00 per hour
Expected hours: 45 per week
Requirements
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Customer service Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
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Interpersonal skills focus on solving conflict not blaming; maintains confidentiality; listen to others without interrupting; keeps emotions under control; remains open to others ideas and tries new things.
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Oral communication speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings.
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Written communication writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
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Teamwork balances team and individual responsibilities; exhibits objectivity and openness to others views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objective; supports everyone s efforts to succeed.
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Professionalism approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
Benefits
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Customer service Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments. Interpersonal skills focus on solving conflict, not blaming; maintains confidentiality; listen to others without interrupting; keeps emotions under control; remains open to others ideas and tries new things. Oral communication speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; demonstrates group presentation skills; participates in meetings. Written communication writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information. Teamwork balances team and individual responsibilities; exhibits objectivity and openness to others views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objective; supports everyone s efforts to succeed. Professionalism approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
Employment Type
Full Time
