Office Assistant

Job Title: Office Assistant

Location: Jersey City NJ

Position Type: FullTime

Job Summary: The Office Assistant will provide administrative support to ensure efficient operation of the office. This role involves a variety of tasks related to organization and communication including but not limited to answering phones data entry filing and supporting team members with daily office needs.

Key Responsibilities:

• Administrative Support: Assist with daily office operations including answering phones directing calls responding to emails and greeting visitors.
• Document Management: Maintain physical and digital filing systems ensuring all documents are accurately filed and easily accessible.
• Data Entry: Accurately enter data into company databases and maintain updated records.
• Office Supplies: Monitor and maintain office supplies inventory; place orders as necessary.
• Scheduling: Assist in scheduling meetings appointments and travel arrangements for team members.
• Customer Service: Provide excellent customer service both inperson and over the phone addressing inquiries and resolving issues promptly.
• Team Support: Assist other departments as needed providing support to ensure the smooth operation of the office.
• Event Coordination: Assist in planning and coordinating company events and meetings.

Qualifications:

• High school diploma or equivalent required; Associate’s degree or higher preferred.
• Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook)
• Strong organizational skills with the ability to multitask and prioritize tasks
• Excellent verbal and written communication skills
• Attention to detail and problemsolving skills
• Ability to work independently and as part of a team