Administrative Assistant

Position Title: Administrative Assistant
Location: Vancouver BC
Employment Type: FullTime

Position Summary:

The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role requires a proactive individual with strong organizational skills and the ability to manage multiple tasks simultaneously. The successful candidate will be responsible for a variety of administrative and clerical tasks contributing to the overall productivity of the company.

Key Responsibilities:

1. Office Administration:

   • Manage daytoday office operations including maintaining office supplies and equipment.
   • Organize and schedule appointments meetings and conferences.
   • Prepare and distribute meeting agendas minutes and followup action items.
   • Handle incoming and outgoing correspondence including emails phone calls and mail.

2. Document Management:

   • Create edit and proofread documents reports and presentations.
   • Maintain electronic and physical filing systems to ensure quick retrieval of information.
   • Assist in the preparation of regularly scheduled reports.

3. Support Services:

   • Provide administrative support to various departments and senior management.
   • Assist in the coordination of company events travel arrangements and logistics.
   • Serve as the point of contact for internal and external clients providing excellent customer service.

4. Data Management:

   • Enter and update data accurately in company databases and systems.
   • Compile and analyze data for reports and presentations.
   • Ensure data integrity and confidentiality.

5. Special Projects:

   • Participate in special projects and initiatives as assigned.
   • Assist with research and gather information for specific tasks.

Qualifications:

• High school diploma or equivalent.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and timemanagement abilities.
• Attention to detail and problemsolving skills.
• Ability to work independently and as part of a team.