Customer Relations Officer

Job Summary:

The Real Estate Customer Relationship Officer is responsible for building and maintaining relationships with clients to ensure their satisfaction with property services and products. This role involves handling client inquiries managing complaints and coordinating with other departments to provide seamless service delivery. The goal is to enhance customer satisfaction and loyalty contributing to the company's growth and reputation.

Key Responsibilities:

1. Client Interaction and Relationship Management:

   • Serve as the primary point of contact for clients.
   • Develop and maintain strong relationships with existing and potential clients.
   • Respond to client inquiries promptly and effectively.
   • Schedule and conduct property viewings and meetings with clients.

2. Customer Service:

   • Address and resolve client complaints and issues in a timely manner.
   • Ensure a high level of customer satisfaction by managing and exceeding client expectations.
   • Gather feedback from clients and work on continuous improvement of services.

3. Sales Support:

   • Assist the sales team in preparing and presenting property information to clients.
   • Support the sales process by following up with clients and managing the sales pipeline.
   • Coordinate with the marketing team to ensure clients receive uptodate information on new properties and promotions.

4. Administrative Duties:

   • Maintain accurate and updated records of client interactions and transactions in the CRM system.
   • Prepare regular reports on client interactions feedback and satisfaction levels.
   • Handle documentation related to property sales and rentals.

5. Collaboration and Coordination:

   • Work closely with other departments such as marketing legal and finance to ensure seamless service delivery.
   • Coordinate with property managers and other stakeholders to address client needs and requirements.
   • Participate in team meetings and contribute to strategic planning.

Qualifications:

• Education: Bachelor’s degree in Business Administration Real Estate Marketing or a related field.
• Experience:
  • Minimum of 2 years experience in customer service or sales preferably in the real estate industry.
  • Proven track record of successful client relationship management.
• Skills:
  • Excellent communication and interpersonal skills.
  • Strong problemsolving abilities and attention to detail.
  • Proficiency in CRM software and Microsoft Office Suite.
  • Ability to multitask and manage time effectively.
  • Knowledge of real estate market trends and regulations.

Personal Attributes:

• Customerfocused with a passion for delivering exceptional service.
• Proactive and able to work independently as well as part of a team.
• High level of professionalism and integrity.
• Positive attitude and willingness to learn.

Working Conditions:

• Fulltime position with occasional weekend and evening work required.
• Officebased with regular travel for client meetings and property viewings.