Administrative Assistant

***Shift timings***

8:00 am to 5:00 pm (Mon to Fri)

Provide Admin support for 810 EVPs for expenses travel and calendar management.

Seeking candidates with Previous Admin experience.

Knowledge of expense submission and booking travel.

Must have excellent communication skills computer skills and also ability to multi task.

Detailed Job description

Roles & Responsibilities

Provides exceptional support and service related support to clerical and administrative duties through all mediums including correspondence presentations manuals newsletters meetings company activities etc.

JOB DUTIES AND RESPONSIBILITIES
Under immediate supervision provides general administrative support including:
Creates proofs revises and edits written material as needed.

Handles internal and external correspondence.

Makes travel arrangements. Creates and maintains departmental filing systems.

Answers telephone lines. Updates calendars. Uses and coordinates maintenance for local office equipment.

Coordinates logistics for meetings net meetings and conference calls: location communication resources etc. Serves as Scribe for meetings as needed. Maintains department logs reports and/or data entry for functional databases. Crosstrains and learns other responsibilities within the team and provides assistance as needed.

Builds professional relationships with customers and other teams.

Assists receptionist and switchboard operators as necessary. May coordinate with Finance for resolution of budget variances and/or expense application. Performs other duties as assigned

Minimum Qualifications

Typically Required: Requires 13 years of experience in the field or in a related area. Requires a high school diploma or equivalent

KNOWLEDGE SKILLS AND ABILITIES
Basic knowledge of MS Office skills including Word Excel and PowerPoint are required. Clear oral and written communication skills and a strong command of the English language. Ability to maintain confidential information. Ability to work in a team environment. A professional appearance and telephone manner is essential. Knowledge of use and operation of standard office equipment Continual attention to detail in composing typing and proofing materials establishing priorities and meeting deadlines.

WORKING CONDITIONS MENTAL AND PHYSICAL DEMANDS
Typically works in an office environment with adequate lighting and ventilation and normal range of temperature and noise. Requires communications with department marketplace and Region personnel and external marketplace. Work assignments at times are routine and repetitive; detailed instructions are provided by the supervisor. Work has some stress due to imposed due dates of communications and/or material. Some physical effort is required to remain in sitting position for prolonged periods while concentrating on a specific task. Job results are dependent upon proficient application of one or more dexterity skills i.e. keyboard and phone system

Pay: $19.86 per hour

Benefits:

• Dental insurance
• Health insurance
• ision insurance

Schedule:

• 8 hour shift

Experience:

• Calendar management: 2 years (Required)
• Travel planning: 2 years (Required)
• Expense management: 2 years (Required)
• Executive administrative support: 2 years (Required)

Ability to Relocate:

• Chicago IL: Relocate before starting work (Required)

Work Location: In person