Secretary of Treasurer

Job Description: Secretary of Treasurer

Position Title: Secretary of Treasurer

Location: Greater Toronto Area (GTA) Ontario

Employment Type: FullTime

Position Summary:

The Secretary of Treasurer will provide administrative and clerical support to the Treasurer and finance team overseeing a group of dealerships in the Greater Toronto Area. The role requires excellent organizational skills attention to detail and the ability to handle sensitive financial information with discretion. The Secretary of Treasurer will be responsible for coordinating financial documents assisting in budget preparation and ensuring compliance with financial regulations.

Key Responsibilities:

1. Administrative Support:

   • Assist the Treasurer in daily administrative tasks.
   • Manage and organize the Treasurer’s schedule including meetings appointments and travel arrangements.
   • Prepare and distribute meeting agendas minutes and financial reports.

2. Financial Coordination:

   • Collect organize and maintain financial records and documents for the three dealerships.
   • Assist in the preparation of budgets financial statements and reports.
   • Monitor and ensure compliance with internal financial policies and procedures.

3. Communication:

   • Serve as a point of contact for internal and external stakeholders regarding financial matters.
   • Handle correspondence phone calls and inquiries related to the Treasurer’s office.

4. Documentation and RecordKeeping:

   • Maintain accurate and uptodate records of financial transactions and documentation.
   • Ensure secure storage and confidentiality of financial data.

5. Support in Financial Analysis:

   • Assist in analyzing financial data and preparing reports for the Treasurer.
   • Support the preparation of presentations and summaries for senior management and board meetings.

6. Compliance and Regulation:

   • Ensure all financial activities comply with relevant laws regulations and company policies.
   • Assist in preparing documentation for audits and liaise with auditors as needed.

7. Project Support:

   • Provide support for special projects and initiatives as assigned by the Treasurer.
   • Coordinate with other departments to gather necessary information and support project execution.

Qualifications:

• Education:

  • Bachelor’s degree in Finance Accounting Business Administration or related field preferred.
  • Professional certification (e.g. CPA CMA) is an asset.

• Experience:

  • Minimum of 35 years of experience in an administrative role within a finance department.
  • Previous experience in the automotive dealership industry is a plus.

• Skills:

  • Strong organizational and time management skills.
  • Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
  • Familiarity with financial software and tools (e.g. QuickBooks SAP) is an advantage.
  • Excellent written and verbal communication skills.
  • Ability to handle confidential information with integrity and discretion.
  • Detailoriented with strong analytical and problemsolving abilities.

Application Process:

Interested candidates should submit their resume and cover letter outlining their qualifications and experience to