Purchasing Manager

Company Description

Introducing Raffles Al Areen Palace Bahrain, an extraordinary addition to Raffles Hotel's renowned portfolio. This ultra-luxury property offers a unique experience as "The Palace of the Secret Garden." With 78 private pool villas ranging from 1 to 3 bedrooms, Raffles Al Areen Palace Bahrain redefines luxury hospitality in Bahrain. Our spacious villas, starting from 400 sqm, feature private pools and jacuzzis, providing guests with ultimate relaxation and privacy. Our dedicated team of Raffles Legendary Butlers ensures exceptional service and attention to detail, creating unforgettable moments for each guest. Conveniently located just 40 minutes from the airport and 30 minutes from the City Center, Raffles Al Areen Palace Bahrain offers easy access to Exhibition World Bahrain, Bahrain International Circuit (BIC), and the Al Dana Amphitheater, making it an ideal choice for cultural, entertainment, and business destinations.

Job Description

• Purchase needs and meet orders, gather information about the market, manage relationships with vendors, and ensure that purchases are made on time by placing orders with vendors.
• In line with the standards and procedures identified by the facility and the Head Office, carry out all purchases related to the facility in coordination with the Purchasing Department and monitor, plan and deliver them on time and according to budgetary discipline.
• Gather quotes from companies for all supplies that enter the facility.
• Decide on how the supplies will be purchased, in line with the policies identified by Cluster General Manager.
• Prepare lists of approved suppliers.
• Collect orders from the departments and ask for written quotes from companies. Submit the top three quotes that are compatible with the policy.
• Organise the drivers and vehicles for purchasing and administrative purposes.
• Control the invoices and waybills for goods purchased from other companies and organisations.
• Control whether the goods received from the companies comply with the required quality standards. Contact companies that have not delivered goods with the required quality standards and ensure that the proper quality goods are delivered.
• Ensure that employees in the Purchasing Department work in a coherent and systematic manner.
• Organise periodic department meetings.
• Identify the training needs of the department’s employees and offer in-house and external training opportunities.
• Motivate employees by creating an appropriate environment physically, socially and psychologically in the department.
• Attend training programmes for the management team.
• Maintain good relationships will all department managers.
• Ensure that all official documents are filed and maintained in an orderly manner.
• Establish good relationships with service and product providers.
• Keep track of the innovations in the industry and attend industry-specific trade fairs.
• Take part in the Food Safety Team and attend the MR meetings.
• To predict that all activities and to be purchased all equipment and belongings may create disease for the environment, to join all activities which is organized to protect biological diversity and shares the responsibilities, shares the individual responsibilities in order to increase environment knowledge and to carry on necessary trainings. To provide minimum consumption currently used all stuffs and equipment (paper, printed out etc.).
• To implement his responsibilities in order to eliminate and collect waste in a proper way, reduce environmental pollution and harmful effects to the environment and lead to staffs.
• To provide carrying chemicals safely, carrying, storing and using in accordance with laws.
• Carry out all responsibilities related to the quality management and food safety management systems implemented at the facilities.
• Carry out all other duties assigned by managers and hotel management not specified in the job description.