Senior Analyst - Climate Action
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Job Description
About the position
The Digital Transformation of AgriFood Systems and the Climate Action Research teams are currently seeking a dynamic professional to support the project leader and team this role requires a higher level of engagement for both technical and administrative support matters. The main objective of this position is to provide efficient administrative support for the research team through monthly tracking and reporting of results along with preparation of highlevel meetings review/monitoring of budgets as requested contracting processes procurement of equipment and services and event logistics aligned with internal policies.
The position will be based in the operations center of the Americas located in the Campus of Palmira Colombia. And it will offer hybrid working conditions.
Responsibilities
- Lead the administrative and logistical procedures for the team that manages funds through the Agrifood Systems team and project leader.
- Develop administrative tasks to achieve the technical donor s requirements.
- Provide and organize followups with the finance team and oversee the implementation of the adjustments in budget allocation as necessary to ensure they are done on time.
- Maintain permanent communication and be the focal point to provide support to project units for planning execution and monitoring of travel budgets events services and contracts.
- Coordinate national and international events of the project meetings workshops and seminars with the government relevant partners and stakeholders as per project leader instructions this includes the planning execution monitoring and final report of the budget of each event.
- Ensure prior consultation with the project leader for the funding execution.
- Advise as a focal point and support the accounting office for the timely recording of expenses related to trips events services and consultancies.
- Be aware of the donor rules regarding the use of funds for services trips events and consultancies are enforced.
- Participate and organize a detailed schedule of project team general meetings.
- Process and execute the projects procurement requests (office supplies material for events business cards etc.)
- Ensure the seminars/workshops are done accordingly as per instructions and support the Team s agenda in the wider framework of Agrifood Data science Climate Action Team.
- Organize the project leader agenda verifying the timely delivery of responses regarding budget execution approvals and among others.
- Process the travel requests ticket flight options ticket requests monitoring of the trip (departures/arrivals on time advance travel processing insurance visa requirements and attention for urgent cases) legalization and reimbursement of expenses.
- Provide support in the administration of consultancy contracts (Adjusting / creation of Tor s following up on contracts monitoring and reimbursement of expenses)
- Compile the information required for the staff hiring process and support by creating / modifying Terms of reference.
- Report to the project leader as requested.
- Support the general requirements of the area.
Requirements
Qualifications and requirements
- Bachelor s degree in Business Administration Finance Accounting or related fields.
- Masters degree Specialization or training courses in Business Administration Finance Accounting or similar disciplines.
- Minimum of 3 to 5 years experience in procedures administrative support attending public soft skills experience in similar positions coordinating and leading events
- Proven practical experience working in international organizations e.g. CGIAR.
- Advanced skills in Excel.
- Advanced English level (oral and written).
Competences
- Excellent problemsolving skills.
- Ability to work in a collaborative team environment.
- Proper work planning.
- Strong communication abilities both written and oral in English and Spanish.
- Demonstrated proficiency in personal organization priority setting and attention to detail.
- Resultsdriven with a proactive learning mindset.
- Exceptional interpersonal skills including the ability to establish and maintain productive working relationships with individuals from diverse cultural and national backgrounds.
Benefits
Terms of employment
This is a national recruited position placed at a BG07 on a scale of 14 levels with level 14 being the highest.
This is a Colombian national search and will be managed through a fixedterm contract of a one (1) year period subject to a probation period according to the local legislation and is renewable depending on performance and availability of resources. The Alliance BioversityCIAT offers a multicultural collegial research environment with competitive salaries and excellent benefits. We are an equal opportunity employer and strive for gender diversity and inclusion in our staff without regard to race color religion gender gender identity sexual orientation national origin ethnicity age disability marital status or any other characteristic.
Applications
Applicants are invited to send a detailed curriculum vitae including references knowledgeable about the candidate s professional qualifications and work experience. All correspondence should be addressed to the Human Resources Office at (M.chavarriaga@cgiar.org) and clearly indicate: Application: Senior Analyst Climate Action .
Closing date for applications: May 25th 2024
Qualifications and requirements Bachelor s degree in Business Administration, Finance, Accounting, or related fields. Master's degree, Specialization or training courses in Business Administration, Finance, Accounting, or similar disciplines. Minimum of 3 to 5 years experience in procedures, administrative support, attending public, soft skills, experience in similar positions, coordinating and leading events Proven practical experience working in international organizations e.g. CGIAR. Advanced skills in Excel. Advanced English level (oral and written). Competences Excellent problem-solving skills. Ability to work in a collaborative team environment. Proper work planning. Strong communication abilities, both written and oral, in English and Spanish. Demonstrated proficiency in personal organization, priority setting, and attention to detail. Results-driven with a proactive learning mindset. Exceptional interpersonal skills, including the ability to establish and maintain productive working relationships with individuals from diverse cultural and national backgrounds.
Employment Type
Full Time
