Accounts Assistant

ABOUT US

Hostelworld Group PLC is a groundbreaking social network powered OTA focused on the hostel market with a clear mission to help travellers find people to hang out with.

Founded in 1999 were a wellknown trusted brand with 240 teammates across 11 countries; hostel partners in 180 countries; and a strong commitment to building a better world in all that we do.

THE ROLE

Recruiting an experienced Accounts Assistant on a permanent fulltime basis to join our fastpaced finance team. Successful candidate will be responsible for key Accounts Payable processes and will have an opportunity to be involved in a wide range of accounting & finance aspects.

This role is based in Ireland.

WHO YOULL WORK WITH

In this role you will be working within the finance team we are 15 individuals with varying levels of qualifications and experience at the heart of everything in Hostelworld. The team currently work on a hybrid model trying to all attend the office together one day a week. We find that the key to our effective WFH model has been a closeknit team. Were looking for someone whos genuine and friendly who enjoys working as part of a team environment and whos willing to roll up their sleeves when required. We have an office space for those who prefer a hybrid model where you can spend time with colleagues inperson. The role will report to the Financial Accountant and involves a significant amount of interaction with both internal (our employees!) and external third parties.

The companys highly valued culture is characterised by collaboration innovation respect communication and smart thinking. The senior management team has managed to maintain the positive characteristics of a startup ethos combined with a professional and mature approach to growing and scaling as a publicly listed business.

Working at Hostelworld means working in a global company defined by an innovative culture collaborative teams and professional growth; this is what we offer our employees. And importantly we recognise their efforts and reward their achievements.

WHAT YOULL DO

As the Accounts Assistant you will be responsible for our main trading entity managing several key monthly management reports & reconciliations

• Management of Accounts Payable function for our main trading entity:

> Processing of supplier invoices with accurate coding to the general ledger.

> Oversee review & approval of invoices through our bespoke purchasing module.

> Processing of payment runs and payment requests via online banking platforms in our monthly payment run with emphasis on cashflow management.

> Monthly creditor reconciliations.

• Ensuring that the accounts payable function operate bestinclass controls including purchase order requisitions callback procedures for all new suppliers set up of payments in line with company policies on payment threshold approval limits and so forth.
• Monthend reconciliations with the commitment to achieving tight monthend deadlines (3 day close).
• Preparation of bank postings including allocation of payments and completion of monthly bank reconciliations.
• Managing the employee expense and credit card process through Pleo. Review of reimbursement requests submissions to Revenue Commissioners analysis of claims for carbon offset reporting support to business to ensure submissions are correct & timely and responding to user queries on how to use the system.
• Cash management including keeping up to date vendor payment forecasting.
• Develop and maintain proactive working relationships with both internal departments and external stakeholders (auditors suppliers customers).
• Participating in the statutory audit process as required including liaising with auditors & submission of audit requests.
• Perform related adhoc accounts duties and projects as required by the Finance Accountant or Finance Manager.

WHAT WERE LOOKING FOR

Experience Skills and Qualifications

• Minimum 5 years of Accounts experience and knowledge of basic accounting systems Experience of Sun Systems an advantage.
• Experience in accounts payable essential.
• Experience in vendor cashflow management
• Confident in ability to talk through and post journals.
• Excellent attention to detail and accuracy in their own work and in reviewing the work of others.
• Proficient knowledge of the Microsoft Office suite especially Excel.
• Excellent written organisational and interpersonal skills with strong focus on attention to detail.

Behavioural Competencies

• A positive cando attitude is essential!
• Strong attention to detail.
• Ability and willingness to invest in Hostelworld stakeholder and external vender relationship management
• You take pride in what you do and ownership of finding solutions to business challenges.
• You work well and communicate well with people at all levels your team around you the wider business with whom you will deal regularly and third parties including our auditors.
• Ability to prioritise under pressure.
• You can cope with change and ambiguity and always deliver to deadlines.
• Ability to work on own initiative.
• Youre a team player whos willing to contribute whether it be technical knowledge a helping hand or another head to brainstorm a problem.

WHAT WE OFFER

• Competitive salary & benefits
• Enhanced annual leave plus 3 Wellbeing Days per year
• Paid family leave (maternity paternity surrogacy & adoption)
• Agile working (plus a Working from Abroad Policy!)
• Support for your ongoing growth & development
• Inclusive people policies (sickness menopause compassionate and fertility leave)
• A chance to give back to your local community with 5 paid volunteering days

OUR BEHAVIOURS

• Grow others We fundamentally believe that investing in growing others benefits everyone whether its helping them develop hard or soft skills. We want learning and growing to be part of our DNA to help makes us a better team together.
• Master it We are obsessed with our area of expertise and enjoy developing our skills. We rarely take things at face value; we investigate interrogate and always look for the why and wherever possible we use data to find the best solution.
• Collaborate We are in it together for the tough stuff and the celebrations too. To achieve the best results we need expertise from all areas of the organisation and we wholeheartedly welcome diverse thinking.
• Adapt We work fluidly adapting to new information and the evolving environment while staying committed to our goals. Innovation and experimentation fuel our projects and were never afraid to pivot.
• Deliver Our focus is always on the end result; we value outcomes over activity. We collaborate to deliver work at speed without dropping any of our other behaviours.

Our people are key to our success. Our talented and diverse teams reflect the diversity of our customers and the communities in which we operate. Everyone brings different perspectives and experiences; you dont have to meet all the requirements listed above to apply for this role.