Document Controller
Document Controller
Posted on :
09-05-2024
Employer Active
1 Vacancy
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Job Description
Req ID : 2823139
Major Responsibilities
The incumbent resource is responsible to manage and control documents reports and is accountable for collecting editing securing and amending correspondents.
The responsibilities and workrelated duties may be subject to change as organizational and management discretion. Hence the successful candidate requires willingness to be adaptable flexible and demonstrate great versatility in their workbased competencies and skills.
Assure compliance with document control standards policies and procedures highlighting any errors or omissions.
Create draft documents based on outlines created by others and based on standard templates.
Ensure appropriate filing of all correspondence and other documents; and ensure the availability of these documents for future reference.
Be responsible for the maintenance and review of document management. process.
Arrange and organize files and documents in a categorized manner to facilitate document retrieval.
Assist in the completion of asbuilt documentation.
Develop and maintain records and logs of document retrievals updates distributions and removals.
Monitor and followup on controlled documents for review and approval from appropriate personnel.
Control the distribution of information documents and new releases and manage the destruction and retrieval of controlled documents.
Provide security and protection for all controlled documents to ensure safety. of vital information.
Ensure that the overall activities in the directorate meet the requirements of quality management health and safety legal stipulations environmental policies and general duty of care.
Identify incorrect information and cooperate with appropriate personnel to acquire accurate data.
Strive to keep up to date with the latest developments in the field of directorate administration and in the field of expertise.
Check documents for duplications received from different divisions and request for missing documents.
Abide with PHCC s document controlling quality standards and regulatory requirements.
Ensure clear and consistent messages are put across the team and to stakeholders according to CPMO practices. Seek advice and guidance proactively and timely from Line manager/ CPMO team as needed.
Represent CPMO always in a professional manner and ensure that information is directed back to the right team members/stakeholder on a timely manner. Demonstrate a sense of teamwork and effective communication.
Support Line Manager and Project Managers/Other team members with the onboarding process for new staff
Support CPMO Directorate on everyday tasks as required.
The incumbent will undertake any such related duties or responsibilities as requested by direct supervisor.
Follow PHCC statutory policies procedures and protocols at all times.
Partner with line manager to understand risks in assigned area of work develop a plan on how to mitigate those risks and develop shared accountability for implementing and evaluating the plan.
Ensure high standards of confidentiality to safeguard any sensitive information.
The incumbent will undertake any such appropriate duties or responsibilities as directed.
Requirements
Qualification
Bachelor s degree in business administration or another related field.
Experience & Knowledge Requirement
Minimum 2 years of experience in administration preferable in the Healthcare industry.
Skills Requirements
Excellent skills in Microsoft Office.
Good communication skills both in oral and writing.
Good coordination and follow up skills.
Good personality with diplomatic but assertive nature.
Personal drive commitment and being a selfstarter.
Ability to work effectively with a variety of groups.
Organizational and Multitasking skills.
Benefits
competitive benefits
Employment Type
Full Time
Key Skills
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