Office Manager
Office Manager
Posted on :
08-05-2024
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Job Description
Office Manager
Berkeley CA $60000 $65000 Direct FullTime Onsite NonProfit
ABOUT THE COMPANY
Our client is a missiondriven nonprofit organization that works to shape technology for public benefit by advancing sciences of connection and integration.
ABOUT THE ROLE (optional)
The Office Manager performs administrative operational and financial tasks across all parts of Topos Institute to ensure scientific program fundraising and other staff are adequately supported in their pursuit of the Topos mission. Duties include assisting principals in accounting HR office management and events to perform tasks such as assisting with financial entries and maintaining organizational records. This role reports directly to the Finance and Operations Manager
WHAT YOU WILL BE DOING
Onsite office management
WHAT YOU NEED TO HAVE
Renowned Recruitment Group and our clients do not discriminate in employment on the basis of race color religion sex (including pregnancy and gender identity) national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization retaliation parental status military service or other nonmerit factors.
#RRG19
Berkeley CA $60000 $65000 Direct FullTime Onsite NonProfit
ABOUT THE COMPANY
Our client is a missiondriven nonprofit organization that works to shape technology for public benefit by advancing sciences of connection and integration.
ABOUT THE ROLE (optional)
The Office Manager performs administrative operational and financial tasks across all parts of Topos Institute to ensure scientific program fundraising and other staff are adequately supported in their pursuit of the Topos mission. Duties include assisting principals in accounting HR office management and events to perform tasks such as assisting with financial entries and maintaining organizational records. This role reports directly to the Finance and Operations Manager
WHAT YOU WILL BE DOING
Onsite office management
- Manage building and office access with property management and visitor registration
- Ordering supplies; may need set up and/or organization of some supplies
- Maintain office inventory in detail
- Maintain Topos’ institutional calendars and regular staff communications
- Serve as point of contact for healthy and safety matters
- Schedule meetings with senior staff and outside advisors such as board and audit committee meetings.
- Serve as a point person for small renovations and moves
- Maintain common areas of the office: refrigerator counters snacks tables other items as needed. Will also include setup and breakdown of events
- Assist in maintaining organizational records including HR/employee records
- Serve as point person for all onboarding/offboarding activities for employees
- Ensure new employees are set up with a physical space training plans and equipment (if necessary)
- Manage internalfacing events including: team lunches holiday party staff appreciation team building events or other special events.
- Manage externalfacing events including: online seminars scientific workshops retreats dinners fundraising events.
- Bookkeeping to maintain timely financial records including invoice generation and entering expenses work with the accounting team to perform the monthly close ensure
- Keeping track of bill payments needed for the organization
- Timetracking as related to monthly close requirements
- Maintain donor CRM
- Assist the Finance & Operations Manager with grant administration as needed.
- Regularly convene with the Finance & Operations Manager and/or the CEO to discuss operational issues
- Other responsibilities may be assigned as identified by your manager
WHAT YOU NEED TO HAVE
- 2 years of experience in office management or administrative role
- Bachelor’s Degree preferred
- Prior experience in nonprofit office administration is a plus
- Strong experience in administrative tasks bookkeeping scheduling required
- Experience using GSuite and Quickbooks is a plus
- Strong attention to detail and organizational skills
- Ability to work in a fastpaced environment
Renowned Recruitment Group and our clients do not discriminate in employment on the basis of race color religion sex (including pregnancy and gender identity) national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization retaliation parental status military service or other nonmerit factors.
#RRG19
Employment Type
Full Time
Key Skills
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