Finance Manager 20h per week

Do you want to have a lasting impact on the digital humanities and be part of an amazing digital experience centered around art information Then look no further!

Navigating Art is THE platform for digital preservation and publishing of art information. Our mission is to create the BEST digital platform to meet the needs of 21stcentury creators and consumers of art information. This is your chance to contribute to our mission and help develop a platform for an evergrowing repository of verified and trusted art information. We help art professionals do their work more effectively and securely while enabling them to find the right information whenever they choose. You are our foundation to build solutions that convince everyone about the exciting future of art information. Join our small but topnotch team in Berlin now.

Tasks

The Finance Manager will be responsible for overseeing all financial aspects of Navigating Art focusing on maintaining precise financial records ensuring compliance with regulations and fostering transparency in financial dealings. The person will work closely with the Managing Directors providing the financial insights needed for strategic decisionmaking and supporting the achievement of the organizations objectives.
The Finance Manager will oversee budgeting and planning processes conduct financial analyses ensure regulatory adherence and prepare detailed financial reports. By collaborating effectively with team members across the organization the Finance Manager will play a crucial role in upholding financial integrity and contributing to Navigating Arts enduring success and growth.

Financial Management and Reporting:

• Develop and implement financial management strategies policies and procedures.
• Manage the organizations financial activities including budgeting forecasting and cash flow management.
• Prepare financial reports statements and analyses for the Directors and donors.
• Ensure compliance with accounting standards regulatory requirements and internal controls.
• Monitor financial performance and provide recommendations for cost optimization and efficiency improvements.

Audit and Compliance:

• Coordinate and oversee annual external audits ensuring compliance with auditing standards.
• Prepare audit schedules financial statements and supporting documentation for audit purposes.
• Implement and maintain internal controls to safeguard financial assets and mitigate risks.
• Ensure compliance with tax regulations statutory reporting and filing requirements.
• Stay updated on relevant accounting and regulatory changes and provide guidance to the organization.

Budgeting and Financial Planning:

• Lead the annual budgeting process in collaboration with Managing Directors.
• Prepare accurate and comprehensive budgets aligned with organizational goals and program activities.
• Monitor budget performance analyze variances and provide recommendations for budget adjustments.
• Support Programme Directors in developing project budgets and monitoring their financial performance.

Donor Management and Reporting:

• Ensure accurate recording and reporting of donations.
• Prepare financial reports for donors ensuring compliance with their reporting requirements.
• Provide financial insights and analysis to support proposal drafting and budget applications.

Financial Systems and Processes:

• Oversee the organizations financial systems including accounting software and reporting tools.
• Identify opportunities for process improvements and automation to enhance efficiency and accuracy.
• Ensure data integrity and security in financial systems and maintain appropriate backup procedures.

Requirements

• Must be based in Berlin region. No full remote work possible!
• Bachelors degree in Finance Accounting or a related field or relevant professional certification (e.g. Qualified Chartered Accountant (CA)) preferred.
• A minimum of 24 years of relevant experience in financial management and accounting.
• Indepth knowledge of financial analysis budgeting and reporting.
• Strong understanding of financial regulations and reporting standards.
• Prior experience in the nonprofit sector or with nonprofit organizations is highly desirable.
• Proficiency in financial software and MS Office suite
• Experience with donor management and grant reporting will be considered an asset.

Benefits

Our Promise:

• Work in small autonomous teams with a high degree of creative freedom
• Collaborative and open company culture dedicated to making
• Talented inspiring colleagues from all over the world
• Located in Europes most creative city with a low cost of living and high quality of life
• Supported Urban Sports Club membership and yearly free museum pass
• Frequent team events to foster a great team spirit

Navigating Art is committed to providing a friendly safe and welcoming environment for everyone who works here or with us regardless of gender gender identity and expression sexual orientation disability physical appearance body size race age religion (or lack thereof) and art preferences.